Bilingual Administrative Assistant Parish Support

Paycom; Longview (WA); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

Pension & 403(b)

Paid time off

Job summary

The Parish Administration position in Washington state supports the Pastor and staff by greeting visitors, handling inquiries, and performing general office tasks. This role requires bilingual English/Spanish communication and experience with MS Office and parish databases.

The incumbent provides calendar management, sacrament records, and coordination for Mass-related activities. Responsibilities include opening/closing the office, filing, correspondence, and assisting with meetings.

Qualifications

• High School diploma or GED required.
• Bilingual in English and Spanish, both verbal and written.
• Experience with MS Office 365 (Word, Excel, Power Point, Teams).
• Experience with a client or church database system.

Responsibilities

• Greet and refer visitors and callers; provide information.
• Open/close parish office; manage messages and mail.
• Coordinate appointments for Priest, Vicar and DOO.
• Maintain filing systems and census/registration records.
• Assist with sacraments paperwork and parish registrations.
• Provide administrative support for Bookkeeper and DOO.
• Support Hispanic community with interpreting when needed.
• Prepare staff meeting agendas and minutes.
• Backup for the Administrative 2 position.

Skills

Bilingual EN/ES

Organizational skills

Professional appearance

Interpersonal skills

Education

High School diploma or GED

Tools

MS Office 365

Church database system

Job description

The Parish Administration position in Washington state supports the Pastor and staff by greeting visitors, handling inquiries, and performing general office tasks. This role requires bilingual English/Spanish communication and experience with MS Office and parish databases.

The incumbent provides calendar management, sacrament records, and coordination for Mass-related activities. Responsibilities include opening/closing the office, filing, correspondence, and assisting with meetings.