Bilingual Administrative Assistant II

Baker Construction Enterprises; Littleton (CO); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a leading specialty concrete contractor as a Bilingual Administrative Assistant II. You'll provide crucial clerical and administrative support to management, communicate with candidates, and enhance departmental efficiencies. If you're ambitious with excellent bilingual skills, this is your chance for professional growth in a supportive environment.

Benefits

Excellent benefits

Opportunities for professional growth

Qualifications

• Five years of prior administrative support experience or seven years of related experience required.
• Basic knowledge of safety practices is a plus.

Responsibilities

• Communicates with construction craft candidates by phone, text, and email.
• Provides clerical support including filing, mailing, faxing, and photocopying.
• Schedules and conducts new hire orientation sessions.

Skills

Fluency in English

Fluency in Spanish

Customer service skills

Organizational skills

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Req ID: 6331
Travel: None
Number of Openings:1

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

Summary

The Bilingual Administrative Assistant II provides clerical and administrative support to an upper-level manager within the Company. May provide additional support for general administrative processes that improve efficiencies within the Department or Region.

Roles and Responsibilities

The Bilingual Administrative Assistant II will perform the following duties in a safe, productive, and effective manner:

• Communicates with construction craft candidates by phone, text and email
• Schedules and conducts new hire orientation
• Conducts sessions to direct new hires how to fill out paperwork, gathers those documents and sends to appropriate departments in Shared Services
• Arranges travel accommodations for craft new hires working in remote states
• Attends manpower meetings, as needed
• Participates in mass hiring initiatives
• Performs general clerical duties including but not limited to filing, mailing, faxing, photocopying, typing
  • Maintains hard copy and electronic files
  • Handles confidential materials and documents in a professional and discreet manner
• Assists with coordination of travel arrangements for manager(s)
• Backs up the Office Manager answering phones and greeting guests
• May provide clerical support related to departmental processes including but not limited to:
  • Typing correspondence
  • Pulling reports, bid bonds, preconstruction documents, etc.
  • Issuing field checks
  • Tracking fuel cards
  • Coding and tracking invoices
  • May assist with tracking building maintenance issues
• May interface with outside vendors such as equipment repair companies, staffing agencies, etc.
• Assists the Regional HR Manager with various administrative tasks
• Other duties as needed

This position requires 100% work in the office. Remote work is not available.

Requirements

• High School diploma or equivalent, and five years of prior administrative support experience; or seven years related experience
• Fluency in English and Spanish is a must
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint is required
• Basic knowledge of safety practices is a plus

The following competencies are needed to successfully perform this job:

• Ability to listen to and/or read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills in Spanish and English
• Ability to effectively present information and respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Must possess good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions
• Ability to recognize and create organizational tools that enhance processes and procedures

The hourly range for this position is $23 to $26. This is a non-exempt position and eligible for overtime.

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.