Trusts & Estates Legal Administrative Assistant

McLane Middleton; Manchester (NH); On-site; USD 45,000 - 60,000; Full time

Job summary

McLane Middleton is seeking an entry-level Trusts and Estates Legal Administrative Assistant to join their office in Manchester, NH. Key responsibilities include complex scheduling, document preparation, and providing administrative support to attorneys. The role requires strong communication and organizational skills to manage sensitive information in a fast-paced legal environment, contributing to the efficiency of the team.

Qualifications

• Ability to handle sensitive client information with discretion.
• Ability to work well in a collaborative team environment.
• Proficiency in communication and organizational skills required.

Responsibilities

• Perform high-level scheduling for multiple attorneys.
• Prepare materials for attorney meetings and manage incoming calls.
• Utilize software to track matters and assist with legal administrative tasks.

Skills

Communication

Organizational skills

Time management

Analytical skills

Tools

Microsoft Office Suite

Job description

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McLane Middleton, a leading New England-based law firm has a unique opportunity for a Trusts and Estates Legal Administrative Assistant in our Portsmouth or Manchester, New Hampshire office.The firm has over 110 lawyers located in five offices, three in New Hampshire (Manchester, Concord and Portsmouth) and two in Massachusetts (Woburn and Boston).McLane Middleton is regularly listed as one of America’s leading law firms in Chambers USA, and 57 of its attorneys are listed in The Best Lawyers in America across a broad array of practice areas.The firm has a strong tradition over its 105-year history of deep involvement in the communities where its employees work and live. The firm is an active participant in the community and supports numerous charitable and professional associations.

The Trusts & Estates Legal Administrative Assistant will be responsible for the following Duties/Responsibilities:

• High-level, complex scheduling for multiple attorneys, which includes triaging and handling complex and confidential information
• Preparation and gathering of materials for all attorney meetings
• Must possess the ability to work well in a fast-paced environment, while managing and balancing multiple tasks and demonstrate problem-solving ability and initiative in finding workable solutions to complex scheduling
• Responsible for answering all incoming calls on attorneys’ direct lines
• Ability to comprehend complex materials and verbal instructions
• Utilize software to track and follow up on the status of ongoing matters
• Work with a team on tasks that include processing mail, review of executed documents for vaulting, serve as a witness during estate planning signings, and all other legal administrative duties as assigned

Scheduling includes:

• Coordinate with clients, advisors, and referral sources to schedule virtual and in-person meetings with attorneys
• Review in-house attorney calendars to schedule virtual or in-person meetings for attorneys and colleagues
• Maintain and confirm attorney calendars are up to date regarding their availability (including noting holds and times offered out to meetings)
• Balance multiple (and often conflicting) holds and scheduling requests
• Follow-up with clients, advisors, and referral sources to confirm meeting times offered out
• Update calendars with meeting materials for attorneys’ review before/during meetings
• Circulate calendar invitations with Zoom, Dial-In or Address on meeting for all confirmed meetings
• Attend internal meetings with attorneys and associates to review status of matters
• Reserve conference rooms and visitor offices, set up Zoom or Teams meetings, and coordinate IT services and catering when needed

Experience, Skills & Qualifications:

• Must possess communication skills and the ability to work well in a team, but must also be an independent thinker
• Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
• Strong analytical skills and the ability to identify issues, troubleshoot problems, and offer practical solutions in a fast-paced environment
• Ability to handle sensitive client information with discretion and in compliance with legal and ethical standards.
• Ability to work well within a collaborative team environment, contributing to shared goals and maintaining positive relationships with both clients and colleagues.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).

Direct resume with cover letter to:

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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