Bilingual Administrative Assistant – Head Start

Jefferson County; Arvada (CO); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holidays

Retirement Matching

Tuition Reimbursement

Wellness Programs

Job summary

Jefferson County Head Start in Arvada, CO, is hiring an Administrative Assistant to be the first point of contact for families, visitors, and staff. This on-site role supports daily office operations and coordinates front desk activities in a welcoming environment.

Responsibilities include data entry, creating documents, and coordinating communications between English- and Spanish-speaking families and staff. The position emphasizes organization, customer service, and teamwork.

Qualifications

• High School Diploma or GED.
• At least one year of work‑related or volunteer experience.
• Ability to communicate effectively in both English and Spanish.

Responsibilities

• Welcome and assist families and visitors: Manage the front desk, greet visitors, answer phone calls, and maintain secure building entry.
• Support family communication: Share program information, answer general questions, and help connect English- and Spanish‑speaking families with appropriate staff and resources.
• Provide administrative support: Complete data entry, prepare documents and flyers, maintain records, and assist with reports and other office tasks.
• Keep the office running smoothly: Coordinate mail, supplies, maintenance requests, and meeting logistics.
• Collaborate with staff: Support communication and coordination across the Head Start team to ensure a positive experience for families.

Skills

Bilingual English/Spanish

Education

High School Diploma or GED

Job description

Job Posting Closes at 11:59PM on: 11/08/26 Division: Head Start Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description

Jefferson County Head Start is looking for a friendly, organized, and bilingual (English/Spanish) Administrative Assistant to support our Arvada location. As the first point of contact for families, visitors, and staff, you’ll play an important role in creating a positive experience while keeping daily office operations running smoothly.

About Head Start

Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve.

To learn more about our preschool program: https://www.jeffco.us/817/About-Us

And here is a crash course video! https://www.youtube.com/watch?v=TmyDjXHHt9M

SCHEDULE

Location: Arvada Head Start location (fully on-site)

Schedule: Monday, 7:45 a.m.–2:15 p.m.; Tuesday–Friday, 7:30 a.m.–4:00 p.m. No evenings or weekends required Year‑round position

COMPENSATION

• Hiring Range: $23.30–$25.12 USD Hourly With bilingual differential: $24.80 – $26.62 USD Hourly
• Bilingual Spanish proficiency will be offered a pay differential of $3,120 annually upon completion of communication skill test.
• Compensation will be determined based on education and experience.

BENEFITS

• Medical, dental, and vision insurance
• Paid holidays and time off, including a starting bank of 40 hours of PTO for new hires
• Retirement matching
• Tuition reimbursement and wellness programs
• Explore Jefferson County Benefits here

What You’ll Do

• Welcome and assist families and visitors: Manage the front desk, greet visitors, answer phone calls, and maintain secure building entry.
• Support family communication: Share program information, answer general questions, and help connect English- and Spanish‑speaking families with appropriate staff and resources.
• Provide administrative support: Complete data entry, prepare documents and flyers, maintain records, and assist with reports and other office tasks.
• Keep the office running smoothly: Coordinate mail, supplies, maintenance requests, and meeting logistics.
• Collaborate with staff: Support communication and coordination across the Head Start team to ensure a positive experience for families.

QUALIFICATIONS

• Minimum Qualifications: Education: High School Diploma or GED.
• Experience: At least one year of work‑related or volunteer‑related experience. An equivalent combination of education and experience is acceptable.
• Ability to communicate effectively in both English and Spanish.

What Will Help You Succeed

• Customer service, front desk, reception or administrative support experience.
• Strong communication and interpersonal skills.
• Basic computer skills, including Microsoft Office or similar programs.
• Ability to stay organized, manage competing priorities and maintain accurate records.
• Attention to detail and a willingness to learn.
• A collaborative, dependable, and adaptable approach to work.
• Interest in supporting children, families, and the community.
• Experience in early childhood education or Head Start is a plus, but not required.

ADDITIONAL JOB INFORMATION

• Offer of employment contingent upon successful completion of CBI and FBI criminal history, sex offender registry check, child abuse and neglect records check, motor vehicle report, education verification, and/or references.
• Candidates with convictions related to child abuse, crimes of violence, unlawful sexual behavior, physical assault or battery, and domestic violence will be disqualified.
• Please reference the Colorado Department of Early Childhood’s website for full details on disqualifying crimes Background Checks | Colorado Department of Early Childhood Must obtain physical examination and tuberculosis test at hire.
• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer for every position.
• Willingness to occasionally travel to assigned Head Start Sites (Arvada, Wheat Ridge, and Lakewood).
• Perjury Statement: Any applicant who knowingly or willfully makes a false statement of any material fact or thing in the application is guilty of perjury in the second degree as defined in Section 18-8-503, C.R.S., and, upon conviction thereof, shall be punished accordingly.
• Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring‑related accommodations, contact [e-mail]. This contact is for accommodation requests only and cannot provide application status updates.

Contact

Contact the Jefferson County Recruitment Team at 303-271-8420 or [e-mail]

Education: Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services A wide variety of great benefit opportunities helps you maintain a healthy lifestyle in balance with a generous leave & holiday schedule.

Education: Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services A wide variety of great benefit opportunities helps you maintain a healthy lifestyle in balance with a generous leave & holiday schedule.

https://www.jeffco.us/1896/Employment-Benefits Library Recruiting: [e-mail] 303-275-6168 Sheriff Recruiting: [e-mail] 303-271-5332 All other departments: [e-mail] 303-271-8400

EEO and Inclusion

Jefferson County is an equal opportunity employer, providing equal employment opportunity to all qualified persons. The County affirms the rights of all employees and applicants for employment to be protected from discrimination, intimidation, physical harm and harassment based on race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, hairstyle associated with racial identity or any other status protected by Federal or State law.