Bilingual Administrative Assistant

Thompson Concrete Foundations; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in concrete foundations is seeking an Administrative Assistant for its Louisville branch. The role involves overseeing office activities, coordinating HR processes, and ensuring effective communication within the team. The ideal candidate will possess strong organizational and communication skills, with a focus on detail and teamwork. This position supports the company's mission to provide quality service while maintaining a safe and empowering work environment.

Qualifications

• Strong knowledge of Microsoft Office Suite.
• Ability to work with little to no supervision.

Responsibilities

• Oversees daily activities of the office.
• Conducts scheduling coordination of interviews and onboarding.
• Responds to HR, safety, and recruiting inquiries.

Skills

Microsoft Office Suite

Organizational Skills

Communication

Detail-Oriented

Education

Valid Driver’s License or State ID

Job description

The Louisville branch Administrative Assistant oversees the general administrative functions and activities of the Louisville office and acts as an HR, Safety and Corporate Recruiter liaison.

Duties/Responsibilities:

• Follows Mission, Vision, Values
• Oversees the daily activities of the office
• Performs general clerical and secretarial duties as requested which may include printing job packets, timesheets, DVIRs, daily huddle, receipts, mail distribution, etc.
• Conducts scheduling coordination of interviews, new hire onboarding in accordance with HR processes
• Schedules and tracks 30-,60, and 90-day reviews for new hires and temporary employees
• Manages Louisville Crew Attendance Program with tracking, communication and coordination
• Responds to and resolves human resource, safety and recruiting inquiries by coordinating with the HR manager, Safety manager and Corporate Recruiter
• Assist with reviews and discipline of teammates in accordance with company policy including scheduling and documenting
• Assists with the quality control program working with the QA Coordinator and VP of Louisville Operations including daily review, proper job type and descriptions
• Assist in the onboarding and tracking of temporary employees working with the Corporate Recruiter
• Assists with the Inventory Program including inventory status and shop organization oversight
• Responsible for office organization and cleaning
• Performs other related duties as assigned

Required Skills/Abilities:

• Strong knowledge of Microsoft Office Suite
• Strong organizational skills
• Detail-Oriented
• Strong Communication and Presentation Skills
• Ability to work with little to no supervision

Education and Experience:

• Valid Driver’s License or State ID

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at a time

Mission, Vision, Values:

• By honoring God, we will become nationally preferred concrete and excavation provider
• To entrust and empower our team to create the best experience for clients, communities, and families
• We will build lasting relationships based on
• Faith – Walk the path of obedience with a conviction for giving back to our community near and afar.
• Safety – Commit to the health and wellbeing of ourselves and those around us through adherence to our safety policies to ensure every team member goes home safely to their families every day.
• Integrity – Live a “no excuses” existence, taking responsibility for our actions while appropriately recognizing others for their contributions.
• Quality – Strive for continuous improvement to ensure the highest level of long-lasting craftsmanship.
• Teamwork – Recognize the exponential value of “many “over “individual” to reach out goals.
• Trust – Be loyal to our teammates to the degree they know we are dedicated to having their backs.
• Respect – Treat others the way they deserved to be treated, lifting them up in times of need and appreciating their efforts.
• Empowerment – Entrust and equip our team members to reach their full leadership potential through mentorship, training, and patience.