Bilingual Administrative Assistant

Spiros Law PC; Champaign (IL); On-site; USD 25,000 - 33,000; Full time

Job summary

Spiros Law PC is seeking an Administrative Assistant in Champaign, IL to support a busy legal team. The role involves handling client communications in English and Spanish, organizing electronic case files, and preparing documents and presentations using Word, Excel, PDFs, and PowerPoint.

The ideal candidate is fluent in English and Spanish, reliable, detail-oriented, and eager to learn. Strong Microsoft Office skills and a proactive problem-solving mindset are essential for success in this

Qualifications

• Fluent in both English and Spanish, written and spoken.
• Reliability, strong work ethic, and meticulous attention to detail.
• Willingness to learn and adapt in a fast-paced environment.
• Experience supporting attorneys or legal teams is a plus.
• Proficient with Microsoft Office and PDF/document workflows.

Responsibilities

• Manage client communication (calls, emails, texts) in English and Spanish with professionalism and empathy.
• Organize and maintain fully electronic case files.
• Prepare documents, presentations, and forms (Word, Excel, PDFs, PowerPoint).
• Schedule meetings, deadlines, and attorney tasks.
• Identify and resolve issues to keep matters moving smoothly.
• Protect confidentiality and handle sensitive information with care.

Skills

Bilingual: English/Spanish

Attention to detail

Organization

Communication

Proactive problem solving

Tools

Microsoft Office

PDF tools

Job description

Description

About Us

Spiros Law is dedicated to providing exceptional legal representation for people whose lives have been turned upside down by injury. Our clients are often facing pain, grief, and financial hardship — and we stand beside them through it all. Our team of passionate attorneys and staff are committed to making a real difference, fighting for the underdog, and changing lives. We believe this work is more than a job — it’s a calling.

Why This Role Matters

At Spiros Law, every client win is a team win — and Administrative Assistants are a driving force in making that happen. From communicating with clients to preparing critical documents and solving problems in real time, your work directly shapes outcomes. The work is challenging, but deeply rewarding — and the impact you’ll have on both our team and our clients is immeasurable.

Who Thrives Here

This isn’t just about skills — it’s about mindset. The Administrative Assistants who thrive at Spiros Law are:

• Highly motivated and driven to make a difference
• Known for strong work ethic, consistency, and follow-through
• Positive, adaptable, and resilient when challenges arise
• Energized by being part of a stellar, collaborative team

What You’ll Do

You’ll make an impact by:

• Managing client communication (calls, emails, texts) in both English and Spanish with professionalism and empathy
• Organizing and maintaining fully electronic case files
• Preparing documents, presentations, and forms (Word, Excel, PDFs, PowerPoint)
• Scheduling meetings, deadlines, and attorney tasks
• Spotting problems before they happen and finding solutions
• Protecting confidentiality and handling sensitive information with care
• Adapting to change and staying resilient — every client and day is different

Requirements

What We’re Looking For

We’re looking for someone who:

• Is fluent in both English and Spanish, written and spoken (required)
• Wants to build a long-term career in a meaningful role
• Thrives on being reliable, detail-oriented, and organized
• Enjoys connecting with people and being a trusted support
• Has strong tech skills (Microsoft Office, PDFs, Canva) — or the drive to learn quickly
• Thinks ahead, solves problems, and clears the path for others
• Brings positivity, flexibility, and a growth mindset every day