Bilingual Administrative Assistant

Octagon Consulting, LLC; Brownsville (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Octagon Consulting, LLC seeks an Administrative Assistant I to provide essential clerical support to department staff in Brownsville, TX. The role involves file management, mail distribution, document preparation, data entry, and handling public inquiries with professional discretion.

The ideal candidate has a High School Diploma or GED (some college preferred), a valid Texas driver's license, and the ability to manage routine tasks with accuracy.

Qualifications

• High School Diploma or GED required; some college preferred.
• Spanish language required.
• Valid Texas Driver’s License.

Responsibilities

• Answers and redirects phone calls.
• Creates, revises, and edits correspondence and documents such as memos, letters, invoices, and reports.
• Orders supplies and maintains departmental inventory.
• Receives and redistributes incoming mail.
• Issues permits and licenses.
• Responds to customer inquiries and requests.

Skills

Phone handling

Document editing

Mail distribution

Data entry

Inventory management

Customer service

Education

High School Diploma or GED

Some college

Job description

The Administrative Assistant I will provide essential clerical support to department or division staff. This includes tasks such as file management, responding to public inquiries, mail distribution, document preparation, and data entry. This position follows established procedures but also exercises some autonomy in deciding the best approach to completing tasks.

KEY FUNCTIONS/KNOWLEDGE/SKILLS:

• Answers and redirects phone calls.
• Creates, revises, and edits correspondence and documents such as memos, letters, invoices, and reports.
• Orders supplies and maintains departmental inventory.
• Receives and redistributes incoming mail.
• Issues permits and licenses.
• Responds to customer inquiries and requests.

MINIMUM REQUIREMENTS:

• High School Diploma or GED required. Some college is preferred.
• Valid Texas Driver’s License.

MINIMUM EXPERIENCE:

• Requires a minimum of 3 months of work-related experience.

LANGUAGE REQUIREMENT:

• Spanish required.

PHYSICAL REQUIREMENT:

• Ability to exert up to 35-50 lbs. of force occasionally to lift, push, pull, or otherwise move objects.
• Requires sedentary work that involves routine keyboard operations and may involve walking or standing occasionally.

OTHER REQUIREMENTS:

• All employees must successfully pass a Drug & Alcohol examination and a Background Check.