Bilingual Admin Coordinator – Foster Care (Richmond)

Encircleall; Richmond (VA); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Health coverage options

401(k) with match

Retention bonus

DailyPay — early wage access

PTO & holidays

Job summary

EnCircle is seeking a Bilingual Administrative Assistant in Richmond, VA to manage daily program operations for our Transitional Foster Care initiative. You will greet visitors, route calls, organize documents, and coordinate with state and local agencies and foster families.

The role requires a High School diploma, five years of admin experience, bilingual Spanish/English, and a valid Virginia driver’s license. Monday–Friday, 8:00 AM–4:30 PM, with competitive benefits.

Qualifications

• High School diploma or equivalent.
• Five years of administrative support experience; experience in a Human Services agency preferred.
• Bilingual Spanish/English required.
• Microsoft Office proficiency.
• Valid Virginia Driver’s License and satisfactory driving record.
• High level of confidentiality.
• Pass a criminal history screen, including state and local child protection agency registries.
• Schedule: Monday – Friday, 8:00 AM – 4:30 PM.

Responsibilities

• Open, close, and prepare office daily.
• Greet all incoming visitors, provide requested information, and direct visitors in a courteous and professional manner.
• Monitor and route incoming calls.
• Receive all written and verbal communication and respond/distribute as assigned.
• Prepare, sort, and distribute mail and receive packages.
• Maintain office phone tree for emergency/inclement weather procedures and distribute as necessary.
• Maintain and monitor conference room calendar and room assignments.
• Assist in compiling communication and distributing appropriate mailings to state and local agencies, foster families, and other external stakeholders.
• Assist program managers/case workers in compiling, organizing, and processing paperwork; upload and file documents in client files, including electronic records.
• Update and maintain spreadsheets for licensure, agency, and funding requirements; communicate upcoming requirements and assist in the distribution and processing of required documentation.

Skills

Bilingual Spanish/English

Virginia Driver’s License

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

EnCircle is seeking a Bilingual Administrative Assistant in Richmond, VA to manage daily program operations for our Transitional Foster Care initiative. You will greet visitors, route calls, organize documents, and coordinate with state and local agencies and foster families.

The role requires a High School diploma, five years of admin experience, bilingual Spanish/English, and a valid Virginia driver’s license. Monday–Friday, 8:00 AM–4:30 PM, with competitive benefits.