Big Night Entertainment Group - Logistics Coordinator

DeKalb Health; Boston (MA); On-site; USD 65,000 - 70,000; Full time

Job summary

Big Night Entertainment Group in Boston is seeking a Logistics Coordinator to manage contracts, finances, and show operations for multiple venues. This full-time role focuses on vendor coordination, tax documentation, and end-to-end show logistics.

Ideal candidates bring 2–3 years of administrative experience, strong organizational skills, and proficiency with G-Suite, WorkDay, Excel, Word, and PowerPoint. This on-site position requires flexibility for evenings and weekends as events occur.

Qualifications

• 2-3 years' Coordinator/Administrative experience required.
• Bachelor's degree in business preferred.
• Excellent organizational, time management and communication skills.
• Thrives in a fast-paced environment.
• Proficient in all G-Suite platforms, WorkDay, Microsoft Excel, Word, Powerpoint, Adobe Acrobat

Responsibilities

• Coordinate contracts with talent bookers for Big Night venues.
• Review contracts and compile bi-weekly wires to talent agencies.
• Function as liaison between talent agencies and Big Night Finance.
• Ensure proper tax documentation for every artist.
• Track deposits, bonuses and final payments.
• File appropriate contracts and documents.
• Complete end-to-end advancing duties for all Big Night music venues (lodging, ground transportation, dinner reservations, and schedules).
• Weekly sales, ticketing and other reporting as needed.

Skills

G-Suite proficiency

WorkDay

MS Excel

MS Word

PowerPoint

Adobe Acrobat

Education

Bachelor's degree in business (preferred)

Tools

Oracle Micros

TM1

Job description

• Base Pay $65,000.00 - $70,000.00 / Year
• Job Category Administrative, Full-Time

Contact information

• Email [e-mail]

Description

As a Logistics Coordinator, a typical day might include the following:

• Coordinate contracts with talent bookers for all Big Night Venues
• Review contracts and compile bi-weekly wires to talent agencies
• Function as finance departments liaison between talent agencies and Big Night
• Ensure proper tax documentation is provided for every artist
• Track upcoming deposits, bonuses, and final payments
• File appropriate contracts and documents
• Complete end-to-end advancing duties for all Big Night music venues (duties include; booking lodging, ground transportation, dinner reservations and compiling all pertinent show information into concise schedule for both artist and venue teams and be available for any last minute changes (this includes nights and weekends)
• Weekly sales, ticketing and other various reporting using Oracle Micros and TM1 interfaces
• Other duties as assigned

Requirements

This job might be for you if you demonstrate the following abilities and meet the following qualifications:

• 2-3 years' Coordinator/Administrative experience required
• Prior talent management or entertainment industry experience highly preferred
• Bachelor's degree in business preferred
• Excellent organizational, time management and communication skills
• Thrives in a fast-paced environment
• Proficient in all G-Suite platforms, WorkDay, Microsoft Excel, Word, Powerpoint, Adobe Acrobrat

Physical Demands / Work Environment / Hours

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential work functions.

• This position is located in beautiful new office at The Hub on Causeway with scenic views of the Zakim bridge. This full-time role is office-based and is NOT a remote opportunity
• Job functions require hours of sitting, typing, and use of a computer
• May be required to lift or move up to 30 lbs using proper lifting techniques and withstand long hours on your feet in a fast-paced, high energy environment
• Non-typical office hours will be customary including evenings, weekends, and holidays

Summary

Big Night Entertainment Group operates some of the hottest, cutting edge restaurants and nightclubs in New England such as Empire, The Grand, and Scorpion Bar. Fueled by driven, passionate people, Big Night is known for its consistent growth, cutting edge sophisticated design, superior cuisines and raising the bar in hospitality and service standards. Big Night is an employee focused company as recognized by our staff as the Boston Globe TOP place to work.

We are committed to creating a diverse and welcoming workplace that includes team members with various backgrounds and experiences. We believe this enables us to better meet our mission and values while serving customers throughout the community. All are encouraged to apply.

Big Night is always looking for talented, ambitious professionals to join our staff. If you have a passion for hospitality and a commitment to superior guest service, we want you to join our team today.

Big Night Entertainment Group is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.