Bids & Estimating Admin Assistant

Bowman Steel LLC; Sebring (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Bowman Steel LLC is seeking an Estimating Administrative Assistant to support the Estimating Department in preparing, organizing, and submitting structural steel bids. This role ensures bid packages are complete, accurate, and submitted on time, coordinating with estimators, clients, vendors, and internal teams in a fast-paced construction environment.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while maintaining professional documentation and

Qualifications

• Minimum of two years of administrative experience in construction or related industry.
• Structural steel experience is preferred but not required.
• Proficiency in Microsoft Word, Excel, and Outlook is required.
• Experience with Bluebeam Revu, Procore, BuildingConnected, iSqFt or similar platforms is a plus.
• Ability to learn estimating, bid management, and document-control systems.
• Strong organizational skills to manage multiple projects, deadlines, and priorities.

Responsibilities

• Assist estimators with preparing, formatting, proofreading, and assembling bid proposals.
• Monitor emails and bidding portals for invitations to bid and project updates.
• Create and maintain bid folders, submission checklists, and project records.
• Track bid opportunities, deadlines, pre-bid meetings, site visits, and submission requirements.
• Format proposals using company templates and compile scope documents and pricing.
• Submit bids through email, portals, or other required methods.
• Maintain logs for RFIs, addenda, and client correspondence.
• Provide general administrative support to the Estimating Department.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Bluebeam Revu

Procore

BuildingConnected

iSqFt

Job description

Bowman Steel LLC is seeking an Estimating Administrative Assistant to support the Estimating Department in preparing, organizing, and submitting structural steel bids. This role ensures bid packages are complete, accurate, and submitted on time, coordinating with estimators, clients, vendors, and internal teams in a fast-paced construction environment.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while maintaining professional documentation and