Bid & Proposal Operations Coordinator

Equiliem; Port Reading (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Equiliem is seeking an Operations Coordinator to support proposal development, bid coordination, and various operational projects. This role suits an organized, detail-oriented early-career professional who is eager to learn our processes and produce polished work.

The coordinator will assist with proposals from initial review through submission, coordinating timelines, gathering information, and editing content while maintaining documentation and deadlines.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Entry-level/early-career candidates welcome to apply.
• Exceptional attention to detail and ability to identify inconsistencies.

Responsibilities

• Assist with proposals and government bids from review to submission.
• Review requirements, organize timelines, gather information from stakeholders.
• Draft, edit, and format proposal content; ensure accuracy and compliance.
• Maintain documentation and proposal templates in internal systems.
• Coordinate internal reviews and incorporate stakeholder feedback.
• Utilize AI tools to support research and content development.
• Create professional Word documents, PowerPoint presentations, and PDFs.
• Track progress and follow up to meet deadlines.

Skills

Strong writing

Attention to detail

Excellent organizational skills

Time management

Proficiency with Microsoft Word and—

Ability to learn AI tools

Education

Bachelor’s degree preferred

Tools

Microsoft Word

PowerPoint

PDF handling

Loopio

Job description

Equiliem is seeking an Operations Coordinator to support proposal development, bid coordination, and various operational projects. This role suits an organized, detail-oriented early-career professional who is eager to learn our processes and produce polished work.

The coordinator will assist with proposals from initial review through submission, coordinating timelines, gathering information, and editing content while maintaining documentation and deadlines.