Bid Procurement Specialist

NNI Construction Co.; Bedford (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Health Insurance

HSA

Life Insurance

PTO

VTO

Job summary

NNI Construction Co. is seeking a Bid Procurement Specialist based in Bedford, Ohio. This role is vital in supporting the estimating team through managing subcontractor and vendor engagements throughout the bidding process, ensuring thorough and competitive bids while fostering strong working relationships.

The ideal candidate will demonstrate exceptional organizational skills, effective communication, and proficiency in construction bidding platforms, making it a critical position within the estimating team. Benefits include health insurance and a 401(k) plan with company match.

Qualifications

• Strong organizational and time management skills are essential.
• Excellent verbal and written communication abilities are required.
• Detail-oriented mindset needed for managing multiple deadlines.

Responsibilities

• Adhere to estimating schedules established by the NNI estimating team.
• Identify and solicit qualified subcontractors for upcoming projects.
• Contact vendors to request pricing when applicable.
• Coordinate subcontractor attendance at site visits.
• Provide job status updates to management as required.

Skills

Strong organizational and time-management skills

Excellent verbal and written communication abilities

Detail-oriented with the ability to manage multiple deadlines

Proficiency in construction bidding platforms

Working knowledge of Microsoft Suite

Ability to work collaboratively in a fast-paced team environment

Tools

Construction bidding platforms

Estimating software

Microsoft Suite

Google Docs

SharePoint

Job description

Purpose of the Job

The Bid Procurement Specialist plays a critical role in supporting the estimating team by managing subcontractor and vendor participation throughout the bidding process. This position is responsible for coordinating communications, organizing bid documentation, tracking subcontractor coverage, and ensuring all required information is collected accurately and on schedule.

The Bid Procurement Specialist helps ensure that all bids are complete, competitive, and compliant with company standards while maintaining strong relationships with subcontractors, suppliers, and internal team members.

Job Responsibilities

• Adhere to estimating schedules established by the NNI estimating team
• Identify and solicit qualified subcontractors for upcoming projects
• Utilize key subcontractor lists and historical project data to ensure strong bid coverage
• Contact local supply houses and national vendors to request pricing when applicable
• Send Invitations to Bid (ITBs) with all required documentation to interested subcontractors
• Follow up with subcontractors to confirm intent to bid
• Assist subcontractors in obtaining answers to pre-bid questions
• Support estimators during bid‑day follow‑up and qualification calls

Documentation & Organization

• Complete and maintain subcontractor qualification forms
• Receive, organize, save, and distribute subcontractor and vendor quotations
• Maintain updated call sheets and project coverage tracking documents
• Upload projects to bid platforms and respond to inquiries
• Keep bid sites current with drawings, RFIs, addenda, and reminders
• Compile and assemble complete bid books
• Enter drawing logs into cost proposals
• Set up budgets in cost comparison systems
• Add company names and pricing to bid sheets

Site Visit & Communication Support

• Coordinate subcontractor attendance at site visits
• Provide estimators with site visit attendance lists
• Distribute site visit photos and relevant updates to subcontractors

Administrative & Team Support

• Provide job status updates to management as required
• Report issues or concerns to management in a timely manner
• Answer and direct incoming calls as needed
• Assist estimators and management with additional assigned tasks
• Collaborate with other estimating team members to address coverage gaps
• Support fellow Bid Procurement Specialists with project workloads

Compliance & Professional Standards

• Follow all policies outlined in the NNI Construction Employee Handbook and Safety Handbook
• Maintain professional communication with subcontractors, vendors, and internal team members

Knowledge and Skills Required

• Strong organizational and time‑management skills
• Excellent verbal and written communication abilities
• Detail‑oriented with the ability to manage multiple deadlines
• Proficiency in construction bidding platforms and estimating software preferred
• Ability to work collaboratively in a fast‑paced team environment
• Working knowledge of Microsoft Suite, Google Docs, SharePoint

Working Relationships

• Subcontractors
• Other Key Stakeholders

Benefits

• 401(k) with company match
• Health Insurance
• HSA
• Life Insurance
• PTO
• VTO

Schedule

M-F 8:00‑4:30, onsite

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

Equal Opportunity Employer, including disabled and veterans.