Estimating Coordinator for a Landscape Onsite Position

Steadfast; San Antonio (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Job summary

A construction management firm in San Antonio, Florida, seeks a full-time Project Bid Manager to manage subcontractor relations and bid documents. Qualified candidates should have 1-2 years of experience in construction estimating, strong math and problem-solving skills, and proficiency in MS Word and Excel. The role involves distributing bid documents, maintaining databases, and preparing bid forms. Benefits include health insurance, 401(k) matching, and paid time off.

Qualifications

• 1-2 years’ experience in construction estimating department preferred.
• Strong math/analytical skills, impeccable problem‑solving skills.
• Ability to meet critical deadlines and manage time efficiently.
• Excellent skills with MS Word and Excel.
• Strong communication skills to communicate effectively.

Responsibilities

• Distribute, log, and maintain Invitations to bid and bid documents.
• Develop and maintain relationships with subcontractors.
• Pre-qualify subcontractors and maintain a subcontractor database.
• Assist subcontractors in obtaining the information they need to bid.
• Attend bid walks and participate in bid reviews.
• Prepare bid forms for submission and maintain the estimating schedule.

Skills

Strong math/analytical skills

Problem-solving skills

Time management

Communication skills

MS Word proficiency

Excel proficiency

On-Screen Takeoff software experience

Job description

Project Bidding

• Distribute, log, and maintain Invitations to bid, plans, RFIs, addendums and other bid documents both internally and externally
• Source vendors, trades and small contractors
• Maintain and track estimating bid reports
• Review RFP’s for all insurance requirements, requests for bid bonds, builder’s risk etc.
• Develop and maintain relationships with Subcontractors
• Create Invitations to bid for Projects
• Bid solicitation, follow up on phone calls with Subcontractors to ensure maximum/outstanding bid coverage
• Attend Bid Walks when necessary
• Participate in bid reviews with project management team
• Place Subcontractor bids into the appropriate folder within the assigned job number
• Prepare Bid Forms for submission
• Maintain Estimating Schedule/Calendar, including Bid Due Dates and Job Walk-Through Dates

Subcontractor Management

• Maintain Subcontractor database. Seek out “New Bidders” for the database
• Pre-qualify Subcontractors
• Contact Suppliers/Vendors for pricing on materials. Maintain the Supplier database
• Assist Subcontractors in obtaining the information they need to bid
• After each project is awarded, email Subcontractors who did not get awarded the job, a letter of regret

Position Requirements and Qualifications

• 1-2 years’ experience in construction estimating department preferred
• Strong math/analytical skills, impeccable problem‑solving skills
• Ability to meet critical deadlines and manage time efficiently
• Excellent skills with MS Word and Excel; On‑Screen Takeoff software experience is a plus
• Strong communication skills and able to effectively communicate with all sub-contractors, employees, and clients

Job Type: Full-time

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Compensation Package

• Bonus opportunities

Schedule

• Monday to Friday

Work Location: In person