Bid Clerk - BR

Wire Enterprise; Westmont (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401k with employer match

Paid time off

Annual education stipend

Employee Recognition Program

Employee Assistance Program

Fun Fridays

Job summary

Wire Enterprise is seeking a Bid Clerk to support the estimating team with documentation management, data collection, and coordinating bid submissions. The role is entry level with growth opportunities and involves using CRM tools and bid platforms.

You will maintain call logs, organize data, retrieve drawings, and prepare reports and proposals while collaborating with internal teams to meet deadlines.

Qualifications

• Ability to work independently and unsupervised.
• Strong data gathering and analysis skills with logical reasoning.
• Clear written and verbal communication across staff and clients.

Responsibilities

• Collect and organize data from internal teams and external stakeholders to support estimates and proposals.
• Maintain precise call logs and record follow-up actions in spreadsheets or CRM.
• Access Bid platforms to retrieve drawings and update bid documentation.
• Produce and distribute reports, proposals, and other documents.
• Create and manage all proposal files.
• Update subcontractor information in the company system.
• Schedule estimate reviews and complete bid review checklists.
• Perform other duties as assigned.

Skills

Independent work

Data analysis

Interpersonal communication

Microsoft Office

Documentation handling

Tools

CRM software

Bid platforms

Spreadsheet software

Job description

Job Description - Bid Clerk

General Description

A Bid Clerk is primarily responsible for assistingthe estimating team in documentation management and tracking. This role involves collectinginformation,utilizingCRM software, and coordinating with internal teams to meet deadlines and ensure successful bid submissions.This is an entry level position with growth opportunities.

Key Responsibilities of a BidClerk:

• Collect and organize data from various sources, including internal teams and external stakeholders,to support efforts of estimating team to produceaccurateestimates andtimelyproposals.

• Maintain precise call logs, detailing follow-up actions and outcomes withcustomers,subcontractors, engineers, and clients. Record this data ineither spread sheets orCRM Software for tracking and analysis purposes.

• Access the Bid platforms to retrieve architectural, engineering, and construction drawings related to projects
  tomaintainand update bid documentation.

• Produce and distribute correspondence asrequested: prepare and assemble reports, proposals, and other documents.

• Create and manage all proposal files.

• Update andmaintainsubcontractor information in company system email.

• Schedule estimate reviews and ensure completion of bid review checklist.

• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Possess the ability to work independently and unsupervised.

• Possess the ability to gather and analyze data, reason logically and creatively, draw conclusions and problem solving.

• Skilled in interpersonal communication toassistwith all levels of staff and clients.

• Possess knowledge of Microsoft Officesuite ofproducts.

• Possess knowledge of traditional office equipment such aslaptops,copiers, scanners, shredders, and postage machines.

• Skilled in written and interpersonal communication.

• Possess the ability to perform tasks inatimelyand responsible manner.

• Self-starter with a strong work ethic, positive attitude, andateam player.

Compensation & Benefits:

• Competitive salary and annual bonus incentives for personal performance

• Health insurance 75% company paid

• 401k with employer match

• Paid holidays and paid time off (vacation, personal, sick)

• Annual education and training stipend

• Employee Service Recognition Program

• Employee Assistance Program

• Fun Fridays