Bid Clerk - BR

Jobless; Westmont, Northern (IL, KY); Hybrid; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health insurance (75% company paid)

401k with employer match

Paid holidays and paid time off

Annual education and training stipend

Employee Service Recognition Program

Employee Assistance Program

Fun Fridays

Job summary

Jobless in Westmont, IL, is seeking an entry level Bid Clerk to support the estimating team with documentation management and tracking. You will collect data, use CRM software, and coordinate with internal teams to meet deadlines for bid submissions.

This is an entry level role with growth opportunities, offering a path to develop skills in a collaborative environment. The position emphasizes data organization, communication with customers and subcontractors, and maintaining bid files while

Qualifications

• Ability to gather and analyze data to support estimations.
• Strong written and verbal communication with internal teams and clients.
• Self-motivated, able to work independently and meet deadlines.
• Proficiency with Microsoft Office and CRM systems.

Responsibilities

• Collect and organize data from internal teams and external stakeholders to support estimates and proposals.
• Maintain precise call logs and document follow-ups in spreadsheets or CRM systems.
• Access bid platforms to retrieve drawings and update bid documentation.
• Prepare and distribute reports, proposals, and other documents as requested.
• Create and manage all proposal files and update subcontractor information.

Skills

Data gathering

Interpersonal communication

Time management

Problem solving

Attention to detail

Team player

Tools

CRM Software

Microsoft Office

Job description

Job Description - Bid Clerk

General Description

A Bid Clerk is primarily responsible for assisting the estimating team in documentation management and tracking. This role involves collecting information, utilizing CRM software, and coordinating with internal teams to meet deadlines and ensure successful bid submissions. This is an entry level position with growth opportunities.

Key Responsibilities of a Bid Clerk:

• Collect and organize data from various sources, including internal teams and external stakeholders, to support efforts of estimating team to produce accurate estimates and timely proposals.
• Maintain precise call logs, detailing follow-up actions and outcomes with customers, subcontractors, engineers, and clients. Record this data in either spread sheets or CRM Software for tracking and analysis purposes.
• Access the Bid platforms to retrieve architectural, engineering, and construction drawings related to projects
  to maintain and update bid documentation.
• Produce and distribute correspondence as requested: prepare and assemble reports, proposals, and other documents.
• Create and manage all proposal files.
• Update and maintain subcontractor information in company system email.
• Schedule estimate reviews and ensure completion of bid review checklist.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Possess the ability to work independently and unsupervised.
• Possess the ability to gather and analyze data, reason logically and creatively, draw conclusions and problem solving.
• Skilled in interpersonal communication to assist with all levels of staff and clients.
• Possess knowledge of Microsoft Office suite of products.
• Possess knowledge of traditional office equipment such as laptops, copiers, scanners, shredders, and postage machines.
• Skilled in written and interpersonal communication.
• Possess the ability to perform tasks in a timely and responsible manner.
• Self-starter with a strong work ethic, positive attitude, and a team player.

Compensation & Benefits:

• Competitive salary and annual bonus incentives for personal performance
• Health insurance 75% company paid
• 401k with employer match
• Paid holidays and paid time off (vacation, personal, sick)
• Annual education and training stipend
• Employee Service Recognition Program
• Employee Assistance Program
• Fun Fridays