Bid Coordinator & Submittal Specialist

Sonepar; Maryland; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Paid parental leave

401(k) with company match

Professional and personal development

Shareholder opportunity

Disability insurance

Life insurance for dependents

Wellness program

Gym reimbursement

Employee Assistance Program

Job summary

Capital Electric, part of the Sonepar family, is seeking a Bid Coordinator to support data entry and coordination between customers, vendors, estimators, and the outside sales team. The role focuses on organizing bids, managing communications, and maintaining accurate project files across multiple jurisdictions, including Maryland.

The ideal candidate will excel in Microsoft Office, possess strong communication skills, and be reliable with a keen eye for detail and multitasking.

Qualifications

• Proficiency in Microsoft Office including Excel, Word, and Outlook.
• Excellent verbal and written communication.
• Customer service oriented and dependable.
• Strong organizational and multitasking skills.

Responsibilities

• Assign jobs in Eclipse to Estimators and track daily workload.
• Close out all jobs in Eclipse.
• Collaborate with other Bid Coordinators on out-of-territory quotes.
• Ensure effective communication across project teams about upcoming bids.
• Field calls from general contractors, customers, and outside sales reps.
• Maintain filing of project files, both open and closed.
• Manage the Commercial Projects email inbox.
• Print and assemble submittals and operation manuals.
• Add customer info to bid lists and pass to Estimators for quotes.
• Assist Estimators with various duties as needed.
• Distribute and maintain bid sheets and enter jobs in tracking systems.

Skills

communication

customer service

organization

detail oriented

multitasking

reliability

Tools

Excel

Word

Outlook

Job description

Capital Electric, part of the Sonepar family, is seeking a Bid Coordinator to support data entry and coordination between customers, vendors, estimators, and the outside sales team. The role focuses on organizing bids, managing communications, and maintaining accurate project files across multiple jurisdictions, including Maryland.

The ideal candidate will excel in Microsoft Office, possess strong communication skills, and be reliable with a keen eye for detail and multitasking.