HVAC Bid & Proposal Specialist

HTS Engineering Ltd.; Dallas, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Overtime & occasional training

Job summary

HTS Engineering Ltd. in Dallas, TX, seeks a detail-oriented Bid Coordinator to join our team. You will quantify items from plans, specs, and bid documents, help price equipment, and prepare proposals for distribution to customers.

The role requires strong communication, organization, and proficiency with Excel and Outlook, with occasional overtime and travel for training. You will work across HTS TX departments to support multi‑department bid bundles and maintain bid accuracy.

Qualifications

• Must be a team player and detail oriented with a high level of organization.
• Proficient in reading construction plans and specifications.
• Excellent written and verbal communication skills.
• Excellent time management and ability to manage multiple concurrent projects.
• Microsoft Office Suite with emphasis on Excel and Outlook.

Responsibilities

• Job takeoff - quantifying items from plans, specs, and bid documents.
• Selection and pricing of equipment and accessories for the purposes of bid.
• Preparing proposals, submittments, and design layouts for distribution to customers.
• Daily updates of project bids and addendum reviews.
• Bid coordination between HTS TX departments for multi-department bid bundles.
• Develop bid strategies for jobs to help ensure the success of the bid.
• Update bid item status for bid summary reports.
• Follow up with customers for job related feedback.
• Find customer leads, coordinate bid timeframes, and enter in HTS TX C.R.M. system.
• Setup and attend lunch and learn and customer training events.
• Maintain a high level of accuracy.
• Express a happy tone over the phone and be courteous, helpful, and pleasant to everyone interacted with

Skills

Team user

Detail oriented

Reading construction plans

Excellent written and verbal comms

Time management

Tools

Excel

Outlook

Job description

HTS Engineering Ltd. in Dallas, TX, seeks a detail-oriented Bid Coordinator to join our team. You will quantify items from plans, specs, and bid documents, help price equipment, and prepare proposals for distribution to customers.

The role requires strong communication, organization, and proficiency with Excel and Outlook, with occasional overtime and travel for training. You will work across HTS TX departments to support multi‑department bid bundles and maintain bid accuracy.