Bid Coordinator

Trane Technologies; Little Rock (AR); Hybrid; USD 59,982,000 - 84,280,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies is seeking a Bid Coordinator to drive the development and submission of proposals, coordinating with sales, engineering and finance to ensure timely, accurate bid documents. The role requires managing timelines, templates, and library content while ensuring compliance with customer requirements.

The position offers on-site with some location flexibility (Fridays optional) as part of a hybrid work arrangement, and a comprehensive benefits package.

Qualifications

• Bachelor's degree in business, communications, marketing, or related field, or equivalent experience.
• Experience in bid coordination, proposal writing, sales support, or project coordination.
• Strong written and verbal communication skills.
• Excellent organization and time management.
• High attention to detail.
• Ability to manage multiple deadlines.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with CRM, document management, or bid portal systems is a plus.

Responsibilities

• Coordinate the end-to-end bid and proposal process.
• Track deadlines, requirements, and submission schedules.
• Gather information from internal teams such as sales, engineering, finance, legal, and operations.
• Draft, format, and edit proposal content.
• Ensure submissions meet customer requirements and compliance standards.
• Maintain bid libraries, templates, and supporting documentation.
• Organize review meetings and follow up on action items.
• Submit final bid packages through customer portals or required channels.
• Support post-submission activities, including clarifications and lessons learned.
• Review tender documents, RFPs, RFQs, and ITTs.

Skills

Bid coordination

Proposal writing

Sales support

Project coordination

Written & verbal communication

Time management

Microsoft Office

CRM/bid portal experience

Education

Bachelor's degree or equivalent

Tools

CRM systems

Bid portals

MS Office (Word/Excel/PowerPoint)

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

What's In It For You

We are seeking a Bid Coordinator to support the development and submission of proposals. The ideal candidate will coordinate with cross-functional teams, manage timelines, and ensure all bid documents are complete, accurate, and submitted by deadline.

What You Will Do

• Coordinate the end-to-end bid and proposal process
• Track deadlines, requirements, and submission schedules
• Gather information from internal teams such as sales, engineering, finance, legal, and operations
• Draft, format, and edit proposal content
• Ensure submissions meet customer requirements and compliance standards
• Maintain bid libraries, templates, and supporting documentation
• Organize review meetings and follow up on action items
• Submit final bid packages through customer portals or required channels
• Support post-submission activities, including clarifications and lessons learned
• Review tender documents, RFPs, RFQs, and ITTs

What You Will Bring

• Bachelor’s degree in business, communications, marketing, or a related field, or equivalent experience
• Experience in bid coordination, proposal writing, sales support, or project coordination
• Strong written and verbal communication skills
• Excellent organization and time management
• High attention to detail
• Ability to manage multiple deadlines
• Proficiency with Microsoft Office, especially Word, Excel, and PowerPoint
• Experience with CRM, document management, or bid portal systems is a plus

Annual Base Salary Range Or Hourly Base Pay Range

$43,541.66 - $61,179.99

Compensation Type

Exception Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role

No

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.