HVAC Bid Coordinator - Estimator

Trane Technologies; Rocklin (CA); On-site; USD 70,400 - 101,150; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Job summary

Trane Technologies is seeking a Bid Coordinator to support sales opportunities by coordinating bid and proposal packages, reviewing customer documents, and collaborating with the sales and estimations teams. The role involves managing schedules, maintaining bid records, and supporting post-bid activities.

The position requires experience in HVAC systems, bid coordination, and strong communication, with travel as needed.

Qualifications

• HVAC industry experience preferred.
• Experience with bid coordination, proposal support, or sales support.
• Strong written and verbal communication skills.
• Ability to manage multiple requests with high attention to detail.

Responsibilities

• Coordinate development and submission of bid/proposal packages.
• Review RFPs, RFQs, ITTs, and customer bid documents to identify requirements, deadlines, and deliverables.
• Coordinate with sales, estimators, and team members to collect needed information.
• Create and maintain bid schedules, checklists, and submission calendars on Salesforce.
• Support post-bid activities and follow-ups to close the bid loop.

Skills

HVAC industry experience

Bid coordination

Sales support

Communication skills

Detail-oriented

Time management

Travel flexibility

Driver's license

Tools

Salesforce

Bid portals

Document management tools

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business-it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

What You Will Do

• Coordinate the development and submission of bid and proposal packages for sales opportunities
• Review RFPs, RFQs, ITTs, and customer bid documents to identify requirements, deadlines, and deliverables
• Coordinate with sales, estimators, and other team members to collect and document required information
• Create and maintain bid schedules, checklists, and submission calendars on Salesforce
• Support post-bid activities such as follow-ups to complete the loop successfully in the bid process
• Assist with continuous improvement of bid processes and tools to effectively support the sales teams
• Review and identify possible opportunities in different search engines utilized in the business.
• Maintains Opportunity/proposal and bid files
• Runs reports and create dashboards that tracks and supports business vision
• Responsible for general administrative functions to support the Sales process
• May be responsible for the take-off and pricing of equipment to ensure accuracy of quantity, size, configuration, voltage, options, etc.
• May prepare, review, finalize proposals, prepare equipment submittals and validates equipment selections.

What You Will Bring

• Experience in HVAC, construction, building systems, mechanical contracting, or industrial sales environments is preferred
• Experience with Salesforce, bid portals, or document management tools
• Experience in bid coordination, proposal support, sales support, or project administration
• Experience with reading mechanical plan a plus.
• Experience with HVAC estimation a plus
• Outstanding professional communication - both written and verbal
• High attention to detail and accuracy
• Ability to manage multiple requests efficiently
• Flexibility to work overtime, if needed
• Must be able to travel throughout assigned territory, minimal travel required.
• Must possess a valid driver’s license for a minimum of 12 months, with no major or frequent traffic violations including, but not limited to:
• DUI in the previous 5 years
• Hit & Run, License Suspension, Reckless / Careless Driving or multiple smaller infractions or preventable collisions in the previous 3 years.

Annual Base Salary Range Or Hourly Base Pay Range

$70,400.00 - $101,150.00

Compensation Type

Salary

Incentive Eligible

Yes

Sales Commission Eligible

No

Disclaimer

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.