Bid Compliance Specialist — Submissions & Docs

Utilities One; Kent (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401k Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One in Kent, WA is seeking a Compliance Coordinator to support bid packages and regulatory submissions within the Governance & Administration department. You will organize documents, track deadlines, coordinate with internal teams, and conduct quality checks to ensure client requirements are met. Training will be provided.

The role emphasizes meticulous document review, cross-functional communication, and proactive deadline management in a dynamic infrastructure environment.

Qualifications

• Experience preparing and submitting bid packages.
• Ability to review documents for completeness and accuracy.
• Strong organization and data-management skills.
• Experience coordinating with internal teams to collect required documentation.
• Knowledge of quality checks to ensure client requirements are met.

Responsibilities

• Prepare and organize bid packages for timely submission.
• Review bid requirements and ensure all documents are complete.
• Track bid deadlines and maintain submission schedules.
• Coordinate with internal teams to collect required documentation.
• Perform quality checks to ensure compliance with client requirements.
• Maintain organized records of bids, supporting documents, and correspondence.
• Update bid tracking logs and document databases.
• Assist with vendor registrations and prequalification documents.
• Follow up on missing information to ensure complete submissions.
• Support the bid team with general administrative and compliance activities.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Multitasking

Independent work

Willingness to learn

Tools

Microsoft Office

Job description

Utilities One in Kent, WA is seeking a Compliance Coordinator to support bid packages and regulatory submissions within the Governance & Administration department. You will organize documents, track deadlines, coordinate with internal teams, and conduct quality checks to ensure client requirements are met. Training will be provided.

The role emphasizes meticulous document review, cross-functional communication, and proactive deadline management in a dynamic infrastructure environment.