Bid Compliance & Submissions Specialist

Utilities One Group; Kent (WA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Whole Life Insurance

401k Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One Group in Kent, WA is seeking a Bid Compliance Coordinator to organize and submit bid packages on time. You will review requirements, manage deadlines, and coordinate with internal teams to gather documents while maintaining strict compliance with client specifications.

Strong attention to detail and excellent communication are essential as you perform quality checks and keep orderly bid records. Proficiency with Microsoft Office helps manage spreadsheets and correspondence.

Qualifications

• Must have strong attention to detail.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Ability to review documents for completeness and accuracy.
• Ability to work independently and follow established procedures.
• Positive attitude and willingness to learn.

Responsibilities

• Prepare and organize bid packages for timely submission.
• Review bid requirements and ensure all documents are complete.
• Track bid deadlines and maintain submission schedules.
• Coordinate with internal teams to collect required documentation.
• Perform quality checks to ensure compliance with client requirements.
• Maintain organized records of bids, supporting documents, and correspondence.
• Update bid tracking logs and document databases.
• Assist with vendor registrations, prequalification documents, and administrative tasks.
• Follow up on missing information to ensure complete submissions.
• Support the bid team with general administrative and compliance activities.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Microsoft Office proficiency

Document review accuracy

Independent working

Eagerness to learn

Tools

Excel

Word

Outlook

Job description

Utilities One Group in Kent, WA is seeking a Bid Compliance Coordinator to organize and submit bid packages on time. You will review requirements, manage deadlines, and coordinate with internal teams to gather documents while maintaining strict compliance with client specifications.

Strong attention to detail and excellent communication are essential as you perform quality checks and keep orderly bid records. Proficiency with Microsoft Office helps manage spreadsheets and correspondence.