Beverage Inventory & Events Specialist

phippsconservatory; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Job summary

Phipps Conservatory and Botanical Gardens is seeking an Alcohol Inventory Coordinator to support the Events Department in beverage supply, inventory prep, and coordination with event staff to meet client expectations and uphold service standards.

The role involves managing bar inventory, reviewing invoices, weekly counts, and maintaining accurate records across event periods while ensuring liquor laws and safety standards are met.

Qualifications

• Strong organizational and inventory management skills.
• Professionalism and clear communication with clients, vendors, staff.
• Knowledge of liquor control policies and bar operations.
• Ability to maintain accurate accounting records.
• Proficiency in computer systems and inventory tracking.

Responsibilities

• Oversee bar inventory including liquor, beer, and supplies; place and track orders.
• Review invoices and document purchases.
• Conduct weekly inventory and prepare reports.
• Maintain records of bar transactions.
• Organize alcohol storage areas.
• Prepare consumption sheets and coordinate inventory for events.
• Investigate discrepancies with leadership and Finance.
• Keep bars stocked per client orders.
• Distribute beverage menus and guidelines.
• Uphold service quality, cleanliness, and beverage standards.
• Ensure compliance with liquor laws and safety standards.
• Coordinate with staff, vendors, and supply chain.

Skills

Inventory management

Organizational skills

Professionalism

Liquor policies

Accounting records

Computer skills

Multitasking

Independent work

Education

Associate or bachelor’s degree in business or relevant field

Job description

Phipps Conservatory and Botanical Gardens is seeking an Alcohol Inventory Coordinator to support the Events Department in beverage supply, inventory prep, and coordination with event staff to meet client expectations and uphold service standards.

The role involves managing bar inventory, reviewing invoices, weekly counts, and maintaining accurate records across event periods while ensuring liquor laws and safety standards are met.