Beverage Inventory & Events Coordinator

Peachtree Catering Inc; Pennsylvania; On-site; USD 42,000 - 65,000; Full time

Job summary

Peachtree Catering & Events is seeking a Beverage Coordinator to manage daily beverage inventory, purchasing, and event preparation under the Beverage Manager. You will ensure accurate records, compliance, and efficient operations for all events in Wayne, PA.

Strong emphasis on organization, vendor coordination, and cross‑department collaboration. The role requires handling inventories, coordinating with bartenders, and maintaining standard procedures while supporting continuous improvement

Qualifications

• Demonstrated ability to exercise sound judgment and make independent decisions regarding inventory management, purchasing, operational priorities, and process improvements.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills, with the ability to communicate effectively across departments and with vendors.
• Ability to prioritize multiple projects, manage competing deadlines, and adapt to changing operational needs with minimal supervision.
• Proficiency in Microsoft Office, particularly Excel, and the ability to quickly learn inventory management, scheduling, and business software systems.

Responsibilities

• Administer the day-to-day beverage inventory program under the direction of the Beverage Manager.
• Execute all beverage purchasing approved within departmental purchasing guidelines, exercising independent judgment regarding inventory levels, order timing, vendor availability, product substitutions, and replenishment needs.
• Pull, pack, organize, and prepare beverage inventory for all events while maintaining established departmental standards and identifying opportunities to improve organization and efficiency.
• Maintain standardized pars, inventory organization, and product labeling systems established by the Beverage Manager, recommending revisions as operational needs change.
• Complete monthly beverage inventories and maintain accurate inventory records, including pricing updates, bottle conversions, PLCB pricing changes, and product adjustments.
• Review beverage consumption reports, investigate discrepancies, reconcile inventory variances, and recommend corrective actions when needed.
• Administer inventory accountability procedures, including empty bottle reconciliation, consumption reporting, and inventory documentation.
• Monitor beverage inventory trends and provide recommendations regarding purchasing needs, stock levels, and operational efficiencies.
• Administer departmental PLCB compliance documentation, including maintaining required records, coordinating RAMP documentation, and ensuring operational compliance with applicable regulations.
• Maintain beverage operating procedures, inventory documentation, packing standards, and training materials.
• Recommend revisions to department documentation and standard operating procedures based on operational needs and regulatory requirements.
• Coordinate bartender onboarding logistics and facilitate training using company-established beverage standards.
• Maintain bartender training records and documentation.
• Provide coaching on beverage procedures, inventory accountability, and operational expectations while escalating performance concerns to the Beverage Manager.
• Assist with the implementation of new beverage procedures and operational initiatives.
• Assist the Beverage Manager with vendor coordination, inventory planning, special projects, and departmental initiatives.
• Participate in bartender interviews and provide operational feedback regarding candidates.
• Collaborate with Operations, Staffing, Culinary, and Event Leadership to ensure beverage operations support successful event execution.

Job description

Peachtree Catering & Events is seeking a Beverage Coordinator to manage daily beverage inventory, purchasing, and event preparation under the Beverage Manager. You will ensure accurate records, compliance, and efficient operations for all events in Wayne, PA.

Strong emphasis on organization, vendor coordination, and cross‑department collaboration. The role requires handling inventories, coordinating with bartenders, and maintaining standard procedures while supporting continuous improvement