Benefits Coordinator (Contractor, Part-Time)

Macmillan; New York (NY); On-site; USD 26,000 - 28,000; Part time

Benefits offered by this job

Part-time schedule

6-month contract

Job summary

Macmillan Publishers is seeking a Benefits Coordinator to provide part-time support to the Benefits team. The role focuses on daily administration, system monitoring, and vendor data maintenance, employed through Noor Staffing Group, LLC.

The ideal candidate has 3+ years in benefits administration, is detail-oriented, and comfortable working independently across benefits platforms such as UKG. Flexible, reliable, and client-focused with strong written communication.

Qualifications

• 3+ years of benefits administration or HR support experience.
• Familiarity with HRIS/benefits platforms (e.g., UKG) and vendor file processes.
• Strong attention to detail and ability to manage multiple tasks independently.
• Commitment to confidentiality when handling sensitive employee data.

Responsibilities

• Monitor UKG benefits interfaces daily and resolve data discrepancies.
• Support new hires and retirees through the benefits process and inquiries.
• Review and process monthly vendor billing statements for accuracy.
• Upload/ reconcile eligibility files to Headspace and Scripta.
• Coordinate Open Enrollment and Year-End data validation.
• Support compliance and other ad hoc projects as needed.

Skills

Benefits administration

HRIS systems

UKG familiarity

Data accuracy

Confidentiality

Written communication

Tools

UKG

Vendor portals

Job description

The Benefits Coordinator will provide part-time (20 hours/week) support to the Benefits team, focusing on the day-to-day administration of employee benefits. This role is responsible for monitoring system interfaces, supporting new hires and retirees through the benefits process, preparing verification and eligibility documentation, and maintaining accurate vendor data feeds and billing. The ideal candidate is detail-oriented, responsive, and comfortable working independently across multiple benefits systems and vendor platforms. This is a temporary contracted position; the successful candidate will be employed by Noor Staffing Group, LLC.

What You'll Do

Systems Monitoring & Employee Support

• Monitor UKG benefits interfaces daily to identify and resolve data discrepancies or failed transmissions.
• Monitor the Benefits Mailbox and respond to or route employee inquiries in a timely manner.

Vendor Billing Administration

• Review and process monthly vendor billing statements for accuracy against enrollment data.
• Reconcile billing discrepancies with vendors and coordinate timely resolution and payment.
• Maintain organized billing records to support audits and month-end close.

Vendor Eligibility File Uploads

• Upload and reconcile employee eligibility files to Headspace to maintain accurate mental health benefit access.
• Upload and reconcile employee eligibility files to Scripta to support pharmacy benefit optimization services.

Benefits Project Support

• Open Enrollment coordination and communication support
• Year End data validation
• Compliance support
• Other ad hoc projects as needed

What You'll Bring

• 3+ years of experience in benefits administration or a related HR support role.
• Familiarity with HRIS/benefits platforms (e.g., UKG) and vendor eligibility file processes.
• High attention to detail and strong organizational skills, with the ability to manage multiple recurring tasks independently.
• Comfortable working with online vendor portals and processing file uploads.
• Strong written communication skills for preparing employee-facing letters and correspondence.
• Ability to maintain confidentiality when handling sensitive employee data. Reliable and responsive, with the flexibility to work independently on a part-time schedule.
• Excellent verbal and written communication skills. Analytical mindset.
• Prior experience in employee benefits or a related field.

Salary: $25 per hour

Contract Duration: 6 months

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats. U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.