Benefits Coordinator (Part-Time)

Graybar; Chesterfield (MO); On-site; USD 30,000 - 33,000; Part time

Job summary

Graybar in United States is seeking a part-time Benefits Coordinator to manage data and processes across health, retirement, and other employee rewards within Total Rewards. This role supports employees, retirees, and their representatives.

You will collaborate with HR, Payroll, Finance, and IT, handle inquiries, and help maintain system accuracy and documentation. The position emphasizes customer service, strong communication, and ability to multitask in a dynamic office environment with 20

Qualifications

• 1-2 years’ experience: Benefit coordination and customer service.
• 2-3 years’ experience: prior company experience.
• Four year degree preferred.
• Knowledge of Workday and HRIS.
• Knowledge of benefits including pensions.
• Strong verbal and written communication skills.
• Customer service skills.
• Microsoft Office Suite skills.
• Research and problem-solving skills.
• Ability to multitask.
• Ability to prioritize and meet deadlines.

Responsibilities

• Support end-to-end administration of Total Rewards programs, charitable contributions, student loan reimbursement, and other employee benefit offerings.
• Serve as a primary point of contact for employees, managers, and vendors—responding to inquiries, resolving issues, and providing clear, timely communication across all levels of the organization.
• Partner with internal teams (HR, Payroll, Finance, IT) and external vendors to ensure seamless service delivery.
• Process vendor invoices by running reports, leveraging Excel, identifying discrepancies, and assisting in resolution through to payment.
• Maintain and audit system data to ensure accuracy, compliance, and alignment across platforms.
• Create and maintain process documentation while identifying opportunities to streamline workflows and enhance the employee experience.
• Contribute to projects and continuous improvement initiatives that strengthen Total Rewards programs and operational efficiency.
• Support training, and knowledge sharing within the team; participate in quality assurance activities.

Skills

Benefit coordination

Customer service

Verbal communication

Written communication

Multitasking

Prioritization

Research

Problem-solving

Microsoft Office

Time management

Attention to detail

Education

Bachelor's degree preferred

Tools

Workday

HRIS

Microsoft Office Suite

Job description

Are you ready?
As a Benefits Coordinator, you will maintain related data and processes. The position goes beyond traditional health & welfare benefits to include retirement programs (pension, profit sharing), financial wellness offerings (student loan reimbursement), charitable giving initiatives, and other employee-centric rewards programs. Provide support and assistance to employees, former employees, retirees, surviving dependents, and their legal representatives and peers relating to all Company benefits and employee programs within the Total Rewards department.

In This Role You Will

• Support end-to-end administration of Total Rewards programs, charitable contributions, student loan reimbursement, and other employee benefit offerings.
• Serve as a primary point of contact for employees, managers, and vendors—responding to inquiries, resolving issues, and providing clear, timely communication across all levels of the organization.
• Partner with internal teams (HR, Payroll, Finance, IT) and external vendors to ensure seamless service delivery.
• Process vendor invoices by running reports, leveraging Excel, identifying discrepancies, and assisting in resolution through to payment.
• Maintain and audit system data to ensure accuracy, compliance, and alignment across platforms.
• Create and maintain process documentation while identifying opportunities to streamline workflows and enhance the employee experience.
• Contribute to projects and continuous improvement initiatives that strengthen Total Rewards programs and operational efficiency.
• Support training, and knowledge sharing within the team; participate in quality assurance activities.

What You Bring To The Table

• 1-2 years’ experience: Benefit coordination and customer service
• 2-3 years’ experience: prior company experience
• Four year degree preferred
• Knowledge of Workday and HRIS
• Knowledge of benefits including pensions
• Strong verbal and written communication skills
• Customer service skills
• Microsoft Office Suite skills
• Research and problem-solving skills
• Ability to multitask
• Ability to prioritize and meet deadlines

Work Shift and Hours

Part-time, 20 hour per week, in office with a flexible schedule during normal business hours.

Compensation Details

The expected pay rate for this position is $22.00 per hour.

Working Conditions

Office environment.

This job description is intended to describe the general nature and level of work performed by individuals occupying this position of employment. It is not intended to be construed as an exhaustive list of all duties, responsibilities, and skill required of all individuals assigned to this job title. Management reserves the right to modify all or part of this job description at its discretion in order to meet location requirements, staffing levels, and/or any other needs of the business. All of the essential functions of the job, as defined by the Americans with Disabilities Act and/or equivalent state law, may not have been described. All requests for reasonable accommodation(s) will be reviewed and evaluated on a case-by-case basis.

Equal Opportunity Employer/Vet/Disabled