Benefits Coordinator

Jobot Consulting; Corning (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobot Consulting is seeking a Benefits Coordinator to oversee employee benefits programs across multiple entities, including government operations, a healthcare clinic, and other ventures. You will manage enrollment, renewals, and 401(k) processes, maintain records in the HRIS, and ensure HIPAA compliance.

This role emphasizes data accuracy, coordination with vendors, and reporting on premiums and costs. You will support the HR Director, handle payroll deductions, and contribute to compliance

Qualifications

• Bachelor's degree in HR or related field and 2 years of benefits experience, or 6 years of benefits experience in lieu of a degree.
• THRP certification or ability to obtain within the first year of employment.
• Proficiency with Microsoft Office and HRIS systems.
• Experience with group insurance, 401(k), COBRA, and wellness initiatives.

Responsibilities

• Administers daily employee benefits, including enrollment, renewals, and delivery.
• Serves as a resource for staff on benefits programs and HIPAA compliance.
• Maintains benefits data in the HRIS and coordinates with vendors, brokers, and consultants.
• Manages 401(k)/Roth communication, enrollment meetings, and forfeiture accounts.
• Prepares government reports, ACA filings, and audits; ensures accurate documentation.

Skills

Attention to detail

Benefits administration

HRIS proficiency

Communication skills

Education

Bachelor's degree in Human Resources or related field

THRP certification

Tools

Microsoft Office

Job description

Excellent Benefits Package for Contract Employees

This Jobot Consulting Job is hosted by: Maira Gonzales

A bit about us

I'm currently recruiting for a Benefits Coordinator role that oversees employee benefits programs across multiple entities within the organization, including government operations, a healthcare clinic, and several non-gaming enterprises. In this position, you'd be responsible for completing necessary paperwork and recordkeeping, processing HR transactions, and providing oversight of the routine processes involved in managing benefits. The role requires a strong focus on data accuracy and follows established guidelines under close supervision.

Job Details

Benefits Administration

• Manages the daily administration of employee benefits, including retirement plans, FMLA and leave policies, wellness programs, and insurance offerings (health, life, workers' compensation, and disability)
• Coordinates the enrollment, renewal, and delivery of benefits to employees
• Serves as a resource for staff, answering questions and providing guidance on benefits programs
• Acts as the point of contact for the 401(k)/Roth retirement program, managing communication with the plan provider, submitting documentation to the appropriate committee/trustee/actuary, coordinating enrollment meetings, handling hardship requests, and overseeing forfeiture accounts
• Supports the Director in managing relationships with benefits vendors, brokers, and consultants
• Reviews monthly premium statements for group insurance policies and resolves issues with carrier representatives
• Tracks and analyzes data related to premiums, claims, and costs
• Maintains and safeguards employee enrollment and medical files (physical and electronic) in line with record retention requirements
• Maintains participation records for benefits plans, including insurance and pension
• Investigates workplace accidents as needed and prepares related Workers' Compensation reports
• Handles unemployment claims and prepares documentation for related hearings
• Serves as the primary administrator for benefits within the HRIS, ensuring data accuracy and carrier integrations function properly; troubleshoots basic issues and coordinates vendor support
• Processes employee payroll deductions related to benefits and 401(k) contributions
• Maintains required HIPAA certification

Data, Analysis & Reporting

• Keeps the HR Director informed on emerging trends and developments in employee benefits
• Delivers annual program summaries for benefits offerings
• Maintains regular communication with the HR Director through verbal and written updates
• Analyzes data to identify early trends in claims costs

Compliance

• Supports the Director in ensuring benefits and compensation practices comply with applicable federal, state, Tribal, and other relevant regulations
• Assists in preparing required government reports, including ACA filings, annual reports, and audits
• Ensures accurate processing and recordkeeping for all benefits program documentation
• Ensures timely, accurate reporting of Workers' Compensation claims
• Keeps employees informed of benefit changes that affect their coverage
• Produces routine reports to support compliance, payroll, and management needs
• Drafts and maintains SOPs covering all areas of benefits administration

Workplace Wellness

• Builds, launches, and manages a comprehensive employee wellness program
• Recommends budget and funding allocations for wellness initiatives
• Reviews program participation data and identifies opportunities to boost engagement
• Oversees wellness programs across relevant entities, as assigned
• Administers the medical leave program and guides employees through the leave request process

Collaboration & Support

• Supports the employee off-boarding process
• Participates in HR department events and company-sponsored programs
• Partners closely with payroll, finance, and HR colleagues to ensure smooth operations, including payroll support and recordkeeping as needed
• Performs other duties as assigned

Minimum Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, plus 2 years of experience in benefits administration or a closely related area; or 6 years of relevant benefits administration experience in lieu of a degree
• THRP certification, or ability to obtain within the first year of employment
• Strong computer skills, including proficiency in Microsoft applications
• Working knowledge of employee benefits programs, including group insurance, life, medical, vision, dental, accident/disability coverage, 401(k) and pension plans, COBRA, and wellness initiatives
• Experience working in HR for a Tribal entity is preferred, though not required
• Valid driver's license

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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