Benefits Analyst

Kohn Pedersen Fox; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401k with company matching

Paid time off

Job summary

KPF, a leading global architecture firm in New York, seeks a Benefits Analyst at an entry-level to junior level to support benefits programs and HR operations. You will assist with day-to-day benefits administration, data tracking, and employee inquiries in a globally connected HR team.

Ideal candidates have a bachelor’s degree and 3–5 years in HR or benefits roles, with strong Excel skills and interest in benefits certifications. In-person work required.

Qualifications

• Bachelor’s degree in HR, business, or related field.
• 3–5 years of experience in HR or benefits administration.
• Excellent communication, confidential handling of data.
• Proficiency with Excel and HRIS systems.

Responsibilities

• Assist with benefits administration across medical, dental, vision, HSA, FSA, COBRA, retirement plans, and leave programs.
• Support annual open enrollment and new-hire benefits enrollment.
• Prepare and distribute benefits materials and communications.
• Respond to routine employee benefit inquiries.
• Track benefits data, reporting, and reconciliations.
• Assist with compliance reporting and filings.
• Coordinate with benefits vendors and cross-functional teams.
• Conduct benefits onboarding for new hires and educate on plan options.
• Support HR projects related to benefits administration.

Skills

Attention to detail

Communication

Organizational skills

Interpersonal skills

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Excel

Workday

ADP

Job description

KPF , a leading global architecture firm, seeks a Benefits Analyst to support the administration of the firm’s employee benefits programs. This is an entry-level to junior-level role designed for someone early in their HR or benefits career who is eager to learn and grow within a global HR team.

The Benefits Analyst will provide day-to-day operational, data, and administrative support to the Global Director of Benefits and serve as a point of contact for employee benefit inquiries. This is an employee-facing role that supports clear communication, accurate benefits administration, and compliance across the firm’s benefit offerings.

Essential Job Functions

Benefits Administration & Support

• Assist with the administration of employee benefits programs, including medical, dental, vision, HSA, FSA, COBRA, retirement plans, and leave programs.
• Support annual open enrollment and new hire benefits enrollment processes.
• Prepare and distribute benefits materials and communications.
• Respond to routine employee benefit inquiries and escalat

Data, Reporting & Compliance

• Assist with benefits data tracking, reporting, and reconciliation.
• Support billing review and audits in collaboration with Payroll/Accounting.
• Maintain accurate benefits records in HRIS and vendor systems.
• Assist with compliance reporting and required filings.

Vendor & Cross-Functional Support

• Coordinate communication with benefits vendors and external partners.
• Support system testing, audits, and process improvements.

Employee Education & Programs

• Assist with benefits education materials and presentations.
• Support benefits portions of new-hire orientation and onboarding.
• Conduct benefits onboarding for all new hires, including review of plan options, enrollment timelines, and employee questions.
• Provide administrative and employee support during the annual Open Enrollment process.
• Track employee feedback and FAQs to improve benefit communications.

General HR & Project Support

• Assist with HR projects related to benefits administration.

Qualifications

Required

• Bachelor’s degree, preferably in Human Resources, Business Administration, or a related field.
• 3–5 years of experience in HR, benefits administration, or a related role.
• Strong attention to detail and ability to handle confidential information.
• Strong communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel.

Preferred

• Exposure to employee benefits administration or HR operations.
• Experience with HRIS platforms (Workday preferred).
• Payroll systems exposure (ADP preferred).
• Interest in pursuing benefits certifications such as CEBS or GBA.
• Experience in architecture, design, or professional services firms a plus.

Career Growth Opportunity

This role provides a strong foundation for advancement within benefits and total rewards. With experience and demonstrated capability, the Benefits Analyst role may progress into more senior benefits or specialist roles as the firm and HR function continue to grow.

Work Environment: This position requires you to be in person 5 days per week.

Actual compensation will be based on experience, skills, and qualifications.

Pay Range:

$65,000.00 - $85,000.00 Annual

Why KPF?

KPF’s mission is to elevate cities through impactful design, collaborating closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts.

• Career Growth: Opportunities for training, development, and career progression.

• Company Culture: Collaborative, high-performance environment with a focus on innovation and excellence.

• Benefits: Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off and other perks.

KPF is an equal opportunity employer.