Benefits Specialist

KPFF Consulting Engineers; Seattle (WA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) retirement plan with employer"

Medical insurance

Dental insurance

Vision insurance

HSA with employer contribution

FSA

Job summary

KPFF Consulting Engineers is seeking a Benefits Specialist in Seattle to drive leaves and benefits operations with independence and collaboration within a supportive team. You will enhance leaves processes, implement continuous improvements, and influence the employee experience and organizational success.

You will proactively navigate evolving compliance landscapes, educate teammates, and stay current on best practices and training opportunities to strengthen KPFF’s rewards program and

Qualifications

• 3–5 years of experience supporting benefits and leaves.
• Bachelor’s degree in Human Resources, Business, or related field.
• Experience with HRIS Paycom (a plus).
• Proficient in Excel, PowerPoint, and Word for data analysis and communication.

Responsibilities

• Lead Leaves of Absence program administration and guidance for managers and employees.
• Collaborate with Payroll, Benefits, and third‑party leave administrator on claims and deductions.
• Educate offices on leave processes; create procedures and training guides.
• Monitor and communicate updates to federal and state leave regulations.
• Respond to benefits inquiries and approve enrollments in Paycom HRIS; support Open Enrollment.

Skills

HRIS experience

Excel

PowerPoint

Word

Initiative

Stakeholder relations

Attention to detail

Education

Bachelor's degree in HR/Business

Tools

Paycom HRIS

Job description

KPFF has been an industry leader in civil and structural engineering for over 60 years. At KPFF, our purpose is to engineer opportunities. We focus on solving problems, delivering excellence, helping our communities, and enabling the growth and creativity of our people, clients, and profession. We realize sustainable success at KPFF by respecting and empowering personal potential.

KPFF has been an industry leader in civil and structural engineering for over 60 years. At KPFF, our purpose is to engineer opportunities. We focus on solving problems, delivering excellence, helping our communities, and enabling the growth and creativity of our people, clients, and profession. We realize sustainable success at KPFF by respecting and empowering personal potential.

Job Description

Position Overview

Join our team in Seattle as a Benefits Specialist at KPFF! You’ll enjoy independence and autonomy while thriving in a stable environment and collaborating with a supportive team. You will play a crucial role in KPFF’s growth by enhancing leaves and benefits processes, driving continuous improvement initiatives that directly impact our employee experience and organizational success.

You will excel by taking initiative and ensuring projects are completed successfully. Your love of research, organizing systems, and educating others will be vital as you navigate the changing compliance landscape.

We value curiosity and continuous learning. You'll have the opportunity to stay updated on best practices while seeking training opportunities to enhance your personal and team skills. If you are passionate about creating an excellent employee experience and have a keen eye for detail, we invite you to join us and help shape the future of KPFF.

What You’ll Be Doing:

Leave Administration

• Build strong internal relationships through day-to-day administration of KPFF’s Leaves of Absence programs, providing expert guidance and support to managers and employees.
• Collaborate with local Benefits Administrators, the Payroll and Benefits team, and KPFF’s third-party leave administrator to ensure accurate and timely review of claims and changes impacting employee benefit deductions and coverage.
• Educate local offices on leave processes and create internal procedures and training guides for employees.
• Monitor, research, and communicate updates of federal and state leave regulations.

Benefits and HRIS

• Respond to benefits inquiries and approve enrollments in Paycom HRIS, ensuring the accuracy of employee information.
• Contribute to annual Open Enrollment and the design of materials to enhance understanding of the KPFF’s benefits package.
• Conduct ongoing audits of benefit plan deductions.
• Process, audit, and reconcile monthly and quarterly billing for benefit providers.
• Provide support for KPFF’s HRIS, testing new features and leveraging data to inform Benefits strategy.

Collaboration and Communication

• Collaborate with the Benefits and Payroll teams regarding compliance and updates to the Paycom HRIS.
• Foster teamwork with other internal General & Administrative (G&A) teams.
• Participate in ongoing professional development.
• Ensure thorough and up-to-date documentation of all processes, offering resources to empower stakeholders and promote a proactive approach to compliance at KPFF.

Qualifications

Who We’re Looking For:

• 3 -5 years of experience supporting a variety of benefits and leave processes.
• Bachelor’s degree in Human Resources, Business, or related field.
• Experience with HRIS platform (Paycom experience is a plus).
• Proficient in Excel, PowerPoint, and Word for data analysis and communication
• Demonstrated ability to take initiative without close supervision, identify opportunities for process improvement, and implement effective solutions.
• Proven track record of completing projects and tasks with high accuracy and attention to detail, ensuring all aspects are thoroughly addressed and deadlines are consistently met.
• Strong ability to work well with various stakeholders, fostering positive relationships and effective collaboration.
• Exceptional organizational skills to manage multiple projects and tasks simultaneously while maintaining high quality.
• Proactively solve problems, leveraging strong attention to detail and analytical skills
• Uphold professionalism consistently by handling sensitive information with discretion and integrity
• Thrive independently and in teams, showcasing adaptability and initiative in fast-paced environments.

Physical Demands and Work Environment:

• Duties are typically performed in a normal office environment while sitting at a desk or computer table
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
• May occasionally need to lift items up to 15 lbs.
• Work in the downtown Seattle office up to 5 days/week, with flexible work hours between 7 am and 5 pm

Culture and Benefits:

Join KPFF for a career adventure that celebrates your expertise and fuels your development. Here, autonomy and innovation converge, empowering you to tackle complex challenges. Our culture fosters teamwork, ownership, and shared values, ensuring your accomplishments are celebrated and your career trajectory is in your hands. At KPFF, we’re not just coworkers; we’re a vibrant community fueled by collaborative creativity, offering you the stage to leave a lasting mark on pioneering projects.

Benefits

• 401(k) retirement savings plan with employer contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid Holidays (including two Floating Holidays)
• Paid Time Off (vacation, sick, jury duty)
• Subsidized ORCA bus/rail pass

Compensation

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate with 3 - 5 years of experience is $70,000 to $80,000. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we’ll provide detailed information and address any questions you may have about the overall compensation package and benefits.

Work Authorization: This position is not eligible for visa sponsorship or transfer. Candidates must be authorized to work in the United States without the need for employer-sponsored visa support now or in the future.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.