Benefits Advisor – 401(k) & Compliance (Hybrid Houston)

Airswift; Houston (TX); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Airswift is seeking a Benefits Advisor for a 12-month W2 contract in Houston, offering a hybrid work arrangement. This role focuses on health and welfare benefits, defined contribution plans, and payroll coordination within a complex employee environment.

Responsibilities include support for benefit administration, open enrolment activity, leave of absence processes, and regulatory compliance reporting. Collaboration with HR, Finance, legal, brokers, consultants, carriers, and external providers

Qualifications

• 10+ years of progressive experience in benefits administration.
• Strong experience administering 401(k) plans, including annual compliance testing, audit support, contribution monitoring, and operational compliance.
• Proven background managing open enrolment processes from planning through execution, including eligibility audits, system testing, communications, enrolment validation, and reconciliation.
• Experience coordinating leave of absence and disability programmes, including FMLA, short-term disability, and long-term disability.
• Demonstrated experience working closely with payroll and HRIS functions to support accurate benefit deductions, file feeds, integrations, and reporting.
• Experience managing vendor, broker, consultant, carrier, and third-party administrator relationships.
• In-depth knowledge of health and welfare benefits and defined contribution plan administration.
• Strong working knowledge of ERISA, ACA, COBRA, HIPAA, IRS, DOL, and SECURE 2.0 Act requirements.
• Advanced proficiency with ADP WorkforceNow.
• Advanced Excel skills, with strong capability in Word and PowerPoint.
• Strong compliance focus, including non-discrimination testing for 401(k) and FSA plans.
• Ability to analyse benefit plan performance, utilisation trends, enrolment data, and cost drivers to support decision-making and process improvement.
• Strong organisational, analytical, problem-solving, and documentation skills.
• Ability to resolve complex employee and provider escalations with a high level of professionalism and accuracy.

Responsibilities

• Manage benefits administration, open enrolment activity, leave of absence processes, and compliance-focused reporting.
• Collaborate cross-functionally with HR, Finance, Legal, brokers, consultants, carriers, and external providers.
• Support 401(k) administration with annual compliance testing, audits, and contribution monitoring.
• Coordinate with payroll and HRIS to ensure accurate deductions, file feeds, integrations, and reporting.

Skills

401(k) administration

ADP WorkforceNow

ERISA compliance

Open enrolment management

HRIS coordination

Vendor management

Regulatory compliance

Advanced Excel

Payroll coordination

Analytical skills

Education

Bachelor's degree

Tools

ADP WorkforceNow

Job description

Airswift is seeking a Benefits Advisor for a 12-month W2 contract in Houston, offering a hybrid work arrangement. This role focuses on health and welfare benefits, defined contribution plans, and payroll coordination within a complex employee environment.

Responsibilities include support for benefit administration, open enrolment activity, leave of absence processes, and regulatory compliance reporting. Collaboration with HR, Finance, legal, brokers, consultants, carriers, and external providers