Benefits Advisor

Airswift; Houston (TX); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Airswift is seeking a Benefits Advisor for a 12-month W2 contract in Houston, offering a hybrid work arrangement. This role focuses on health and welfare benefits, defined contribution plans, and payroll coordination within a complex employee environment.

Responsibilities include support for benefit administration, open enrolment activity, leave of absence processes, and regulatory compliance reporting. Collaboration with HR, Finance, legal, brokers, consultants, carriers, and external providers

Qualifications

• 10+ years of progressive experience in benefits administration.
• Strong experience administering 401(k) plans, including annual compliance testing, audit support, contribution monitoring, and operational compliance.
• Proven background managing open enrolment processes from planning through execution, including eligibility audits, system testing, communications, enrolment validation, and reconciliation.
• Experience coordinating leave of absence and disability programmes, including FMLA, short-term disability, and long-term disability.
• Demonstrated experience working closely with payroll and HRIS functions to support accurate benefit deductions, file feeds, integrations, and reporting.
• Experience managing vendor, broker, consultant, carrier, and third-party administrator relationships.
• In-depth knowledge of health and welfare benefits and defined contribution plan administration.
• Strong working knowledge of ERISA, ACA, COBRA, HIPAA, IRS, DOL, and SECURE 2.0 Act requirements.
• Advanced proficiency with ADP WorkforceNow.
• Advanced Excel skills, with strong capability in Word and PowerPoint.
• Strong compliance focus, including non-discrimination testing for 401(k) and FSA plans.
• Ability to analyse benefit plan performance, utilisation trends, enrolment data, and cost drivers to support decision-making and process improvement.
• Strong organisational, analytical, problem-solving, and documentation skills.
• Ability to resolve complex employee and provider escalations with a high level of professionalism and accuracy.

Responsibilities

• Manage benefits administration, open enrolment activity, leave of absence processes, and compliance-focused reporting.
• Collaborate cross-functionally with HR, Finance, Legal, brokers, consultants, carriers, and external providers.
• Support 401(k) administration with annual compliance testing, audits, and contribution monitoring.
• Coordinate with payroll and HRIS to ensure accurate deductions, file feeds, integrations, and reporting.

Skills

401(k) administration

ADP WorkforceNow

ERISA compliance

Open enrolment management

HRIS coordination

Vendor management

Regulatory compliance

Advanced Excel

Payroll coordination

Analytical skills

Education

Bachelor's degree

Tools

ADP WorkforceNow

Job description

Job Title and Details

Job Title: Benefits Advisor Duration: 12 months w2 contract Schedule: Monday to Thursday 9-hour shifts, half day Friday Location: Houston, TX (Hybrid)

Description

This opportunity offers a broad and technically focused remit across health and welfare benefits, defined contribution plans, and payroll coordination within a complex employee environment.

The role will support benefit administration, open enrolment activity, leave of absence processes, compliance-focused reporting, and cross-functional collaboration with HR, Finance, legal, brokers, consultants, carriers, and external providers.

This position is well suited to a benefits professional with deep expertise in 401(k) administration, ADP WorkforceNow, and regulatory compliance.

Requirements

• 10+ years of progressive experience in benefits administration with significant exposure to both health and welfare and defined contribution plans.
• Strong experience administering 401(k) plans, including annual compliance testing, audit support, contribution monitoring, and operational compliance.
• Proven background managing open enrolment processes from planning through execution, including eligibility audits, system testing, communications, enrolment validation, and reconciliation.
• Experience coordinating leave of absence and disability programmes, including FMLA, short-term disability, and long-term disability.
• Demonstrated experience working closely with payroll and HRIS functions to support accurate benefit deductions, file feeds, integrations, and reporting.
• Experience managing vendor, broker, consultant, carrier, and third-party administrator relationships.
• In-depth knowledge of health and welfare benefits and defined contribution plan administration.
• Strong working knowledge of ERISA, ACA, COBRA, HIPAA, IRS, DOL, and SECURE 2.0 Act requirements.
• Advanced proficiency with ADP WorkforceNow.
• Advanced Excel skills, with strong capability in Word and PowerPoint.
• Strong compliance focus, including non-discrimination testing for 401(k) and FSA plans.
• Ability to analyse benefit plan performance, utilisation trends, enrolment data, and cost drivers to support decision-making and process improvement.
• Strong organisational, analytical, problem-solving, and documentation skills.
• Ability to resolve complex employee and provider escalations with a high level of professionalism and accuracy.

Preferred Qualifications

• Bachelor's degree in Accounting, Human Resources, Business Administration, Finance, or a related field preferred.
• Understanding of offshore worker populations preferred.

About Airswift

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.