Beauty Merchandising & Ops Coordinator (Hybrid/Remote-First)

M8l; Florida; Hybrid; USD 50,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) plan with company match

Paid Time Off

Work from home flexibility

Free IPSY Extra subscription

Learning & development programs

Job summary

IPSY is seeking a Merchandise Coordinator in Pembroke Pines, FL for a hybrid role (onsite + remote). You will source products, manage agreements and purchase orders, and support brand partnerships for IPSY member subscriptions. The role emphasizes organization, data reporting, and collaboration with sales, operations, and marketing teams.

Must be legally authorized to work in the U.S. full-time without visa sponsorship.

Qualifications

• Bachelor’s degree in Marketing, Business, Communications, or related field.
• 1–3 years of experience in brand partnerships, account coordination, marketing operations, or project coordination.
• Experience with CRM and ERP platforms such as Salesforce and NetSuite.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Excel, Google Workspace, and project management tools.

Responsibilities

• Maintain KPI dashboards and reporting for brand performance.
• Prepare monthly industry updates and beauty market trend reports.
• Track brand performance and marketplace insights through recurring reporting.
• Prepare daily and weekly progress reports for internal stakeholders.
• Maintain account templates and reporting documentation.
• Monitor beauty news and industry updates.
• Create and maintain delivery window sheets and operational materials.
• Manage and update brand contact lists and partnership databases.
• Update Salesforce records with purchase order status changes.
• Coordinate PO approvals, edits, and follow-ups with vendors and internal teams.
• Manage daily PO send-outs and SKU updates.
• Maintain PO email templates and support process improvements.
• Coordinate brand partnership inquiries and onboarding communications.
• Assist with network brand setup within Salesforce and internal systems.
• Support relationship management with brand partners and vendors.
• Coordinate cross-functional collaboration between sales, operations, and marketing.
• Track and follow up on marketing assets, samples, and campaigns.
• Coordinate marketing timelines and ensure delivery of assets.
• Support affiliate, commerce, and advertising operations through tracking and reporting.
• Conduct monthly quality assurance checks for marketing operations.
• Conduct weekly operational compliance and process checks.
• Support Salesforce administration and system maintenance tasks.
• Assist with NetSuite enhancements and workflow optimization.
• Coordinate COI follow-ups and documentation management.
• Prepare recap documents and operational summaries as needed.

Skills

Organizational skills

Communication skills

Multi-project management

Excel & Google Workspace

Education

Bachelor’s degree in Marketing, Business, Communications, or related field

Tools

Salesforce

NetSuite

Job description

IPSY is seeking a Merchandise Coordinator in Pembroke Pines, FL for a hybrid role (onsite + remote). You will source products, manage agreements and purchase orders, and support brand partnerships for IPSY member subscriptions. The role emphasizes organization, data reporting, and collaboration with sales, operations, and marketing teams.

Must be legally authorized to work in the U.S. full-time without visa sponsorship.