Merchandise Coordinator

personalizedbeautydiscoveryincdbaipsy; United States; Hybrid; USD 40,000 - 65,000; Full time

Job summary

IPSY is seeking a Merchandise Coordinator to join our Merchandise Team, shaping product sourcing and brand partnerships for IPSY member subscriptions. You will prepare agreements, manage PO processes, and support brand marketing assets with high attention to detail.

The role is hybrid (onsite + remote) out of Pembroke Pines, FL with remote-ready flexibility. Ideal candidates bring organizational prowess and 1–3 years in brand partnerships or marketing operations.

Qualifications

• Bachelor's degree in Marketing, Business, Communications, or related field preferred.
• 1-3 years of experience in brand partnerships, account coordination, marketing operations, or project coordination.
• Experience with CRM and ERP platforms such as Salesforce and NetSuite.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Maintain and update goal dashboard trackers and KPI reporting.
• Prepare daily and weekly progress reports for internal stakeholders.
• Manage and update brand contact lists and partnership databases.
• Coordinate PO approvals, edits, and follow-ups with vendors and internal teams.
• Assist with cross-functional coordination between sales, operations, and marketing teams.
• Track marketing assets, samples, and campaign deliverables and ensure on-time delivery.

Skills

1-3 years experience

Strong organizational skills

CRM/ERP familiarity

Education

Bachelor's degree in Marketing, Business, Communications, or related field

Tools

Salesforce

NetSuite

Job description

ABOUT US

Join us in inspiring everyone to express their unique beauty.

IPSY is the beauty industry's most powerful platform, uniting brands, creators, and hyper-engaged consumers with unprecedented access to each other through the ultimate beauty membership. Home to sample-size subscription IPSY Original, full-size subscription IPSY Extra, and quarterly, limited-edition collection IPSY Ultimate, we curate beauty for millions of members so they can play, explore, and express their unique beauty every day.

We think self-discovery, self-expression, and confidence are beautiful. Agree? Then join us! Explore careers and learn more about our values, culture, and benefits across all our brands: IPSY Careers .

We're proud to be a remote-first company. Our fully remote team members have the chance to live and work where they want, because we believe work should fit into your life-not the other way around. We offer monthly virtual activities, company-wide offsites, professional development, and learning sessions, to help our team members stay connected, engaged, and impactful while working virtually.

United States Remote

Remote positions which may be performed in any of the states where IPSY has established a Business presence: Arizona, California, Connecticut, Florida, Illinois, Kansas, Massachusetts, Missouri, North Carolina, New York, New Jersey, Nevada, Ohio, Pennsylvania, Texas, Utah and Washington. California Privacy Notice

JOB DESCRIPTION

About the Role:

IPSY is looking for an energetic and hardworking Merchandise Coordinator, who will play a vital role as part of our Merchandise Team. Our team works with beauty brands to source amazing products for our IPSY member subscriptions. You'll be responsible for meeting many important objectives including preparing agreements and purchase orders, preparing presentations for brands, managing marketing assets, data and reporting, and presentations for brands. Our dream candidate is an ultra-organized, proactive beauty junkie with impeccable attention to detail and 'lots of positive energy.

This position reports to a Manager and is a hybrid role (onsite + remote work) that will work out of our Pembroke Pines, FL office .

What You'll Be Doing:

Reporting & Performance Tracking

• Maintain and update goal dashboard trackers and KPI reporting.
• Compile and distribute monthly industry updates and beauty market trend reports.
• Track brand performance and marketplace insights through recurring reporting initiatives.
• Prepare daily and weekly progress reports for internal stakeholders.
• Maintain account templates and reporting documentation.
• Monitor beauty news, FOMO trends, and relevant industry updates.

Materials & Brand Resources

• Create and maintain delivery window sheets and operational materials.
• Manage and update brand contact lists and partnership databases.
• Ensure all shared resources remain accurate and accessible.

Order Management & Operations

• Update Salesforce records with purchase order (PO) status changes.
• Coordinate PO approvals, edits, and follow-ups with vendors and internal teams.
• Manage daily PO send-outs and SKU updates.
• Maintain PO email templates and support operational process improvements.
• Ensure order data integrity across systems and platforms.

Brand Setup & Partnership Coordination

• Manage incoming brand partnership inquiries and onboarding communications.
• Coordinate the setup of new brands within Salesforce and internal systems.
• Support relationship management with brand partners and vendors.
• Assist with cross-functional coordination between sales, operations, and marketing teams.

Marketing Coordination

• Track and follow up on marketing assets, samples, and campaign deliverables.
• Coordinate marketing timelines and ensure assets are delivered on schedule.
• Support affiliate, commerce, and advertising operations through tracking and reporting.
• Conduct monthly quality assurance checks for marketing operations.

Operational Support

• Conduct weekly operational compliance and process checks.
• Support Salesforce administration and system maintenance tasks.
• Assist with NetSuite enhancements and workflow optimization initiatives.
• Coordinate certificate of insurance (COI) follow-ups and documentation management.
• Prepare recap documents and operational summaries as needed.

What We Are Looking For:

• Bachelor's degree in Marketing, Business, Communications, or related field preferred.
• 1-3 years of experience in brand partnerships, account coordination, marketing operations, or project coordination.
• Experience working with CRM and ERP platforms such as Salesforce and NetSuite.
• Strong organizational skills with exceptional attentio