Merchandise Coordinator

M8l; Florida; Hybrid; USD 50,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) plan with company match

Paid Time Off

Work from home flexibility

Free IPSY Extra subscription

Learning & development programs

Job summary

IPSY is seeking a Merchandise Coordinator in Pembroke Pines, FL for a hybrid role (onsite + remote). You will source products, manage agreements and purchase orders, and support brand partnerships for IPSY member subscriptions. The role emphasizes organization, data reporting, and collaboration with sales, operations, and marketing teams.

Must be legally authorized to work in the U.S. full-time without visa sponsorship.

Qualifications

• Bachelor’s degree in Marketing, Business, Communications, or related field.
• 1–3 years of experience in brand partnerships, account coordination, marketing operations, or project coordination.
• Experience with CRM and ERP platforms such as Salesforce and NetSuite.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Excel, Google Workspace, and project management tools.

Responsibilities

• Maintain KPI dashboards and reporting for brand performance.
• Prepare monthly industry updates and beauty market trend reports.
• Track brand performance and marketplace insights through recurring reporting.
• Prepare daily and weekly progress reports for internal stakeholders.
• Maintain account templates and reporting documentation.
• Monitor beauty news and industry updates.
• Create and maintain delivery window sheets and operational materials.
• Manage and update brand contact lists and partnership databases.
• Update Salesforce records with purchase order status changes.
• Coordinate PO approvals, edits, and follow-ups with vendors and internal teams.
• Manage daily PO send-outs and SKU updates.
• Maintain PO email templates and support process improvements.
• Coordinate brand partnership inquiries and onboarding communications.
• Assist with network brand setup within Salesforce and internal systems.
• Support relationship management with brand partners and vendors.
• Coordinate cross-functional collaboration between sales, operations, and marketing.
• Track and follow up on marketing assets, samples, and campaigns.
• Coordinate marketing timelines and ensure delivery of assets.
• Support affiliate, commerce, and advertising operations through tracking and reporting.
• Conduct monthly quality assurance checks for marketing operations.
• Conduct weekly operational compliance and process checks.
• Support Salesforce administration and system maintenance tasks.
• Assist with NetSuite enhancements and workflow optimization.
• Coordinate COI follow-ups and documentation management.
• Prepare recap documents and operational summaries as needed.

Skills

Organizational skills

Communication skills

Multi-project management

Excel & Google Workspace

Education

Bachelor’s degree in Marketing, Business, Communications, or related field

Tools

Salesforce

NetSuite

Job description

Hybrid role at the Pembroke Pines, Florida office. The application requires current Florida residence and availability for onsite work as needed. Must be legally authorized to work full-time in the US without current or future visa sponsorship or sponsorship transfer.

ABOUT US

Join us in inspiring everyone to express their unique beauty.

IPSY is the beauty industry’s most powerful platform, uniting brands, creators, and hyper-engaged consumers with unprecedented access to each other through the ultimate beauty membership. Home to sample-size subscription IPSY Original, full-size subscription IPSY Extra, and quarterly, limited-edition collection IPSY Ultimate, we curate beauty for millions of members so they can play, explore, and express their unique beauty every day.

We think self-discovery, self-expression, and confidence are beautiful. Agree? Then join us! Explore careers and learn more about our values, culture, and benefits across all our brands: IPSY Careers.

We're proud to be a remote-first company. Our fully remote team members have the chance to live and work where they want, because we believe work should fit into your life—not the other way around. We offer monthly virtual activities, company-wide offsites, professional development, and learning sessions, to help our team members stay connected, engaged, and impactful while working virtually.

United States Remote:

Remote positions which may be performed in any of the states where IPSY has established a Business presence: Arizona, California, Connecticut, Florida, Illinois, Kansas, Massachusetts, Missouri, North Carolina, New York, New Jersey, Nevada, Ohio, Pennsylvania, Texas, Utah and Washington. California Privacy Notice

JOB DESCRIPTION

About the Role:

IPSY is looking for an energetic and hardworking Merchandise Coordinator, who will play a vital role as part of our Merchandise Team. Our team works with beauty brands to source amazing products for our IPSY member subscriptions. You'll be responsible for meeting many important objectives including preparing agreements and purchase orders, preparing presentations for brands, managing marketing assets, data and reporting, and presentations for brands. Our dream candidate is an ultra-organized, proactive beauty junkie with impeccable attention to detail and 'lots of positive energy.

This position reports to a Manager andis a hybrid role (onsite + remote work) that will work out of our Pembroke Pines, FL office.

What You’ll Be Doing:

Reporting & Performance Tracking

• Maintain and update goal dashboard trackers and KPI reporting.
• Compile and distribute monthly industry updates and beauty market trend reports.
• Track brand performance and marketplace insights through recurring reporting initiatives.
• Prepare daily and weekly progress reports for internal stakeholders.
• Maintain account templates and reporting documentation.
• Monitor beauty news, FOMO trends, and relevant industry updates.

Materials & Brand Resources

• Create and maintain delivery window sheets and operational materials.
• Manage and update brand contact lists and partnership databases.
• Ensure all shared resources remain accurate and accessible.

Order Management & Operations

• Update Salesforce records with purchase order (PO) status changes.
• Coordinate PO approvals, edits, and follow-ups with vendors and internal teams.
• Manage daily PO send-outs and SKU updates.
• Maintain PO email templates and support operational process improvements.
• Ensure order data integrity across systems and platforms.

Brand Setup & Partnership Coordination

• Manage incoming brand partnership inquiries and onboarding communications.
• Coordinate the setup of new brands within Salesforce and internal systems.
• Support relationship management with brand partners and vendors.
• Assist with cross-functional coordination between sales, operations, and marketing teams.

Marketing Coordination

• Track and follow up on marketing assets, samples, and campaign deliverables.
• Coordinate marketing timelines and ensure assets are delivered on schedule.
• Support affiliate, commerce, and advertising operations through tracking and reporting.
• Conduct monthly quality assurance checks for marketing operations.

Operational Support

• Conduct weekly operational compliance and process checks.
• Support Salesforce administration and system maintenance tasks.
• Assist with NetSuite enhancements and workflow optimization initiatives.
• Coordinate certificate of insurance (COI) follow-ups and documentation management.
• Prepare recap documents and operational summaries as needed.

What We Are Looking For:

• Bachelor’s degree in Marketing, Business, Communications, or related field preferred.
• 1–3 years of experience in brand partnerships, account coordination, marketing operations, or project coordination.
• Experience working with CRM and ERP platforms such as Salesforce and NetSuite.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Excel, Google Workspace, and project management tools.

Bonus if You Have:

• Experience in beauty, retail, ecommerce, or consumer brands is a plus.
• Strong analytical and reporting capabilities.
• Proven ability to build and maintain partner relationships.
• Comfortable working in a collaborative, fast-paced environment.
• Process-oriented mindset with a proactive approach to problem solving.
• Ability to adapt quickly to changing business needs and priorities.

Work Authorization:

Must be legally authorized to work full-time in the U.S. without requiring current or future visa sponsorship or sponsorship transfer.

What We Offer:

• Competitive base salary & bonus program
• Medical, dental & vision insurance
• 401(k) plan with company match
• Paid Time Off
• Work from home flexibility
• Free IPSY Extra subscription
• Learning & development programs

EEO Statement

We celebrate diversity and are an equal-opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic.

If you need reasonable accommodation in the application or employment process, please contact us.

Please review our California Privacy Notice.

#LI-SB

Pay is based on several non-discriminatory factors such as experience, education, skills, and location. IPSY offers a bonus and competitive benefits. Final compensation is determined by experience and skills.

Salary Range:$50,000—$62,000 USD