BD Coordinator (Transportation & Real Estate)

Vaco; Chicago (IL); On-site; USD 47,000 - 56,000; Full time

Job summary

Vaco is seeking a Business Development Coordinator to support its Transportation and Real Estate industry groups in Chicago. The role interfaces with attorneys across practices serving clients in real estate, infrastructure, logistics, rail, aviation and trucking.

Location: Chicago, IL 60606 (3 days in-office, 2 remote). Pay: $34-$41/hourly. You will manage deal tracking, rankings submissions, events, pitches, research and industry communications to drive client outcomes.

Qualifications

• 3-5 years of experience in marketing, business development or communications.
• Strong project management skills with multitasking ability.
• Proficiency in Microsoft Excel and PowerPoint.

Responsibilities

• Maintain real estate and transportation deal lists, deal announcements and representative matters for pitches and bios.
• Coordinate Chambers, Legal 500, Law360 and Business Journal submissions for rankings and deadlines.
• Plan conferences, sponsorships, webinars, client dinners and industry events with groups like ULI, NAIOP, CREW, ICSC and WTS.
• Prepare customized pitch materials, presentations and RFP responses; coordinate cross-practice pitches.
• Research trends and competitors in commercial real estate, infrastructure and logistics; produce summaries.
• Draft newsletters, client alerts, press releases and social posts on industry developments.
• Serve as go-to marketing and business development contact for attorneys in the industry groups.
• Keep experience databases, mailing lists and deal tracking systems up to date; report referrals.

Skills

Project management

Excel

PowerPoint

Education

Bachelor's degree

Tools

Qorus Docs

Foundation

AI tools

Job description

Our client is looking for a Business Development Coordinator to support its Transportation and Real Estate industry groups. You'll work with attorneys across practices that serve clients in commercial real estate, infrastructure, logistics, rail, aviation and trucking.

Location: Chicago, IL 60606 (3 days in-office, 2 remote)

Pay: $34-$41/hourly

Duties:

• Industry deal and experience tracking: Maintain real estate and transportation deal lists, deal announcements (tombstones) and representative matters for pitches, bios and the website.
• Directories and awards: Coordinate Chambers, Legal 500, Law360 and Business Journal submissions for real estate and transportation rankings. Work with attorneys on narratives and manage deadlines.
• Industry events and sponsorships: Plan and run conferences, sponsorships, webinars, client dinners and receptions, including events with industry groups such as ULI, NAIOP, CREW, ICSC and WTS. Handle logistics, vendors, attendee communications, day-of execution and follow-up reporting.
• Pitches and proposals: Prepare customized pitch materials, presentations and RFP responses. Coordinate cross-practice pitches that bring together real estate, finance, environmental, land use and litigation attorneys for industry clients.
• Industry research: Research trends, prospects and competitors in commercial real estate, infrastructure and logistics, including developers, REITs, lenders, carriers and transit agencies. Work with the Competitive Intelligence team and turn findings into actionable summaries.
• Industry communications: Draft newsletters, client alerts, press releases and social posts on industry developments and group achievements.
• Attorney engagement: Be the go-to marketing and business development contact for attorneys in the industry groups.
• Data and referral tracking: Keep experience databases, mailing lists and deal tracking systems up to date. Track and report on referrals.

Must-Haves

• 3-5 years of experience in marketing, business development or communications
• Strong project management skills, including handling several initiatives at once, spotting obstacles early and seeing projects through
• Proficiency in Microsoft Excel and PowerPoint

Nice-to-Haves

• Law firm or professional services experience
• Experience in or marketing to real estate, construction, transportation or logistics
• Familiarity with Foundation, Qorus Docs and AI tools
• Bachelor's degree