Banquet Experience Lead - On‑Site Event Coordinator

Colen Built Family of Companies; Ocala (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Colen Built Family of Companies seeks a Banquet Coordinator in Ocala, FL to execute events per Catering Manager plans. You will supervise on-site staff, manage room setups, AV, and decor, and ensure timely delivery of catering and guest experiences.

The role requires strong organization, 3+ years of customer service, and adherence to safety and sanitation standards. Flexibility to work varied shifts and training of staff may be needed.

Qualifications

• High School Diploma or equivalent; Associate's degree preferred.
• Experience in event planning.
• 3+ years of customer service experience.
• Experience complying with food & beverage safety regulations.
• Excellent communication and ability to follow specifications accurately.
• Obtain/hold local food handling licenses if required.

Responsibilities

• Review event orders and details provided by the Catering Manager to understand all event specifications.
• Execute room configurations, A/V setups, catering arrangements, and décor specifications according to plans.
• Set up or oversee the setup of event spaces, ensuring all elements meet quality standards.
• Follow detailed event timelines and checklists to ensure all tasks are completed on schedule.
• Provide on-site supervision during events to manage staff and monitor service quality.
• Troubleshoot operational issues that arise during event execution and implement solutions quickly.
• Keep events running on schedule and ensure smooth transitions between segments.
• Monitor inventory levels and ensure adequate supplies for events.
• Maintain accurate event files and documentation throughout the execution process.
• Document event execution details and provide feedback to the Catering Manager.
• Assist with post-event wrap-up, including breakdown.
• Assist with training banquet service staff as needed.
• Organize and store equipment properly after events for future use.
• Pursue personal development of skills and knowledge for effective performance.
• Adhere to Colen Built Development standards and safe working practices.
• Maintain a professional demeanor toward residents, visitors, and co-workers.
• Perform other duties as assigned.

Skills

Event planning

Coordination

Time management

Communication

Microsoft Office

Food service knowledge

Flexibility in shifts

Staff supervision

Education

High school diploma

Associate's degree preferred

Job description

Colen Built Family of Companies seeks a Banquet Coordinator in Ocala, FL to execute events per Catering Manager plans. You will supervise on-site staff, manage room setups, AV, and decor, and ensure timely delivery of catering and guest experiences.

The role requires strong organization, 3+ years of customer service, and adherence to safety and sanitation standards. Flexibility to work varied shifts and training of staff may be needed.