Back-Up Administrative Coordinator

Albertsons Companies; Texarkana (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Weekly pay

Early wage access via Stream

Associate discounts

Medical & 401(k)

Paid time off

Training & development

Inclusive culture

Job summary

Albertsons Companies is seeking an experienced Back-Up Administrative Coordinator to join our store operations team in Texarkana. You will support administrative, payroll, scheduling, accounting, and HR functions, serving as a backup to the Administrative Coordinator while ensuring accurate records and compliant processes.

You will collaborate with store leadership, associates, and corporate departments, handling payroll inquiries, timekeeping, onboarding, training coordination, and records

Qualifications

Responsibilities

• Assist with daily administrative operations and office functions.
• Maintain accurate employee, payroll, and store records.
• Prepare, file, and retain required reports and documentation.
• Support communication between store leadership, associates, and corporate departments.
• Manage incoming correspondence and administrative inquiries.
• Assist with payroll processing and timekeeping functions.
• Review associate time records for accuracy and completeness.
• Support scheduling processes and labor management activities.
• Maintain payroll records in accordance with company guidelines.
• Address payroll-related questions and elevate issues as appropriate.
• Assist with onboarding, new hire paperwork, and employee record maintenance.
• Support employment documentation and compliance requirements.
• Help coordinate training and orientation activities.
• Maintain confidentiality of employee information and records.
• Provide administrative support for associate relations activities.
• Assist with cash office operations, deposits, and reconciliation processes.
• Maintain financial records and supporting documentation.
• Support invoice processing and expense tracking.
• Ensure accuracy of administrative and accounting transactions.
• Follow established controls to safeguard company assets.
• Provide professional support to customers and associates.
• Respond to questions and requests in a timely manner.
• Help resolve administrative issues and concerns.
• Maintain a positive and service-focused environment.
• Ensure compliance with company policies and applicable regulations.
• Maintain accurate documentation and records retention practices.
• Protect confidential company and employee information.
• Assist with audits, inspections, and compliance reviews as needed.

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Summary

The Back-Up Administrative Coordinator supports store leadership by assisting with administrative, payroll, scheduling, accounting, and human resources functions. This role serves as a backup to the Administrative Coordinator and helps ensure accurate recordkeeping, compliance with company policies, and efficient execution of store administrative processes while delivering excellent service to associates and customers.

Key Responsibilities

Administrative Support

• Assist with daily administrative operations and office functions.
• Maintain accurate employee, payroll, and store records.
• Prepare, file, and retain required reports and documentation.
• Support communication between store leadership, associates, and corporate departments.
• Manage incoming correspondence and administrative inquiries.

Payroll & Scheduling Support

• Assist with payroll processing and timekeeping functions.
• Review associate time records for accuracy and completeness.
• Support scheduling processes and labor management activities.
• Maintain payroll records in accordance with company guidelines.
• Address payroll-related questions and elevate issues as appropriate.

Human Resources Support

• Assist with onboarding, new hire paperwork, and employee record maintenance.
• Support employment documentation and compliance requirements.
• Help coordinate training and orientation activities.
• Maintain confidentiality of employee information and records.
• Provide administrative support for associate relations activities.

Accounting & Financial Functions

• Assist with cash office operations, deposits, and reconciliation processes.
• Maintain financial records and supporting documentation.
• Support invoice processing and expense tracking.
• Ensure accuracy of administrative and accounting transactions.
• Follow established controls to safeguard company assets.

Customer & Associate Service

• Provide professional support to customers and associates.
• Respond to questions and requests in a timely manner.
• Help resolve administrative issues and concerns.
• Maintain a positive and service-focused environment.

Compliance & Record Management

• Ensure compliance with company policies and applicable regulations.
• Maintain accurate documentation and records retention practices.
• Protect confidential company and employee information.
• Assist with audits, inspections, and compliance reviews as needed.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values - Click below to view video: ACI Values

A copy of the full job description can be made available to you.