Back-Up Administrative Coordinator

Socket.dev; Wake Village (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive wages paid weekly

Access to earned wages via Stream

Associate discounts

Health and financial well-being (Med/D

Job summary

Albertsons Companies is seeking a Back-Up Administrative Coordinator to support store leadership with administrative, payroll, scheduling, accounting, and HR tasks. This role backs up the Administrative Coordinator, ensuring accurate records, policy compliance, and smooth store operations while delivering excellent service to associates and customers.

The position covers payroll processing, timekeeping, onboarding, documentation, and confidentiality, with duties across administrative, financial,

Responsibilities

• Assist with daily administrative operations and office functions.
• Maintain accurate employee, payroll, and store records.
• Prepare, file, and retain required reports and documentation.
• Support communication between store leadership, associates, and corporate departments.
• Manage incoming correspondence and administrative inquiries.
• Assist with payroll processing and timekeeping functions.
• Review associate time records for accuracy and completeness.
• Support scheduling processes and labor management activities.
• Maintain payroll records in accordance with company guidelines.
• Address payroll-related questions and elevate issues as appropriate.
• Assist with onboarding, new hire paperwork, and employee record maintenance.
• Support employment documentation and compliance requirements.
• Help coordinate training and orientation activities.
• Maintain confidentiality of employee information and records.
• Provide administrative support for associate relations activities.
• Assist with cash office operations, deposits, and reconciliation processes.
• Maintain financial records and supporting documentation.
• Support invoice processing and expense tracking.
• Ensure accuracy of administrative and accounting transactions.
• Follow established controls to safeguard company assets.
• Provide professional support to customers and associates.
• Respond to questions and requests in a timely manner.
• Help resolve administrative issues and concerns.
• Maintain a positive and service-focused environment.
• Ensure compliance with company policies and applicable regulations.
• Maintain accurate documentation and records retention practices.
• Protect confidential company and employee information.
• Assist with audits, inspections, and compliance reviews as needed.
• We also provide a variety of benefits including:
• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Back-Up Administrative Coordinator supports store leadership by assisting with administrative, payroll, scheduling, accounting, and human resources functions. This role serves as a backup to the Administrative Coordinator and helps ensure accurate recordkeeping, compliance with company policies, and efficient execution of store administrative processes while delivering excellent service to associates and customers.

Key Responsibilities Administrative Support

• Assist with daily administrative operations and office functions.
• Maintain accurate employee, payroll, and store records.
• Prepare, file, and retain required reports and documentation.
• Support communication between store leadership, associates, and corporate departments.
• Manage incoming correspondence and administrative inquiries.

Payroll & Scheduling Support

• Assist with payroll processing and timekeeping functions.
• Review associate time records for accuracy and completeness.
• Support scheduling processes and labor management activities.
• Maintain payroll records in accordance with company guidelines.
• Address payroll-related questions and elevate issues as appropriate.

Human Resources Support

• Assist with onboarding, new hire paperwork, and employee record maintenance.
• Support employment documentation and compliance requirements.
• Help coordinate training and orientation activities.
• Maintain confidentiality of employee information and records.
• Provide administrative support for associate relations activities.

Accounting & Financial Functions

• Assist with cash office operations, deposits, and reconciliation processes.
• Maintain financial records and supporting documentation.
• Support invoice processing and expense tracking.
• Ensure accuracy of administrative and accounting transactions.
• Follow established controls to safeguard company assets.

Customer & Associate Service

• Provide professional support to customers and associates.
• Respond to questions and requests in a timely manner.
• Help resolve administrative issues and concerns.
• Maintain a positive and service-focused environment.

Compliance & Record Management

• Ensure compliance with company policies and applicable regulations.
• Maintain accurate documentation and records retention practices.
• Protect confidential company and employee information.
• Assist with audits, inspections, and compliance reviews as needed.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values

A copy of the full job description can be made available to you.

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4).