Back-Up Administrative Coordinator

Tom Thumb Supermarket; Grand Prairie (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly wages

Health benefits

401(k)

Associate discounts

Time off

Training and development

Inclusive work environment

Job summary

Albertsons Companies stores are hiring for an Administrative Support role at our Grand Prairie location. This role provides backup to the Administrative Coordinator, assists with payroll, onboarding, and records management, and supports store operations and compliance with company policies.

You will handle administrative processes, prepare reports, manage documentation, and deliver professional service to associates, vendors, and customers in a fast-paced retail environment.

Responsibilities

• Provide backup coverage for Administrative Coordinator duties
• Assist with maintaining store records, reports, and required documentation
• Support payroll processing activities and associate timekeeping procedures
• Assist with onboarding and administrative support for new hires
• Maintain confidentiality of associate and business information
• Assist with new hire paperwork, onboarding activities, and employment documentation
• Support compliance with company hiring, payroll, and personnel procedures
• Help maintain personnel files and required employment records
• Respond to associate questions regarding administrative processes and direct them to appropriate resources when needed
• Assist with daily accounting and cash office procedures
• Support reconciliation of store financial documents and reports
• Verify the accuracy of administrative records and transactions
• Assist with invoice processing, filing, and record retention
• Support store leadership by preparing reports and administrative documentation
• Assist with scheduling, communication distribution, and operational paperwork
• Maintain office supplies and administrative materials
• Coordinate administrative tasks to support department and store operations
• Ensure administrative activities comply with company policies and procedures
• Maintain accurate records, files, and required documentation
• Assist with audits and compliance reviews as needed
• Follow all data privacy and confidentiality requirements
• Provide professional and courteous service to associates, vendors, and customers
• Assist with answering phone calls and directing inquiries appropriately
• Support communication between store departments and leadership teams
• Promote a positive and professional store environment

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Purpose

Provides support for store administrative operations and serves as a backup to the Administrative Coordinator. Assists with payroll, hiring administration, accounting functions, recordkeeping, associate support, and compliance-related activities. Ensures accurate completion of administrative processes while contributing to efficient store operations and excellent customer service.

Key Responsibilities Administrative Support

• Provide backup coverage for all Administrative Coordinator duties as assigned.
• Assist with maintaining store records, reports, and required documentation.
• Support payroll processing activities and associate timekeeping procedures.
• Assist with onboarding and administrative support for new hires.
• Maintain confidentiality of associate and business information.

Human Resources Support

• Assist with new hire paperwork, onboarding activities, and employment documentation.
• Support compliance with company hiring, payroll, and personnel procedures.
• Help maintain personnel files and required employment records.
• Respond to associate questions regarding administrative processes and direct them to appropriate resources when needed.

Accounting & Cash Office Functions

• Assist with daily accounting and cash office procedures.
• Support reconciliation of store financial documents and reports.
• Verify the accuracy of administrative records and transactions.
• Assist with invoice processing, filing, and record retention.

Store Operations Support

• Support store leadership by preparing reports and administrative documentation.
• Assist with scheduling, communication distribution, and operational paperwork.
• Maintain office supplies and administrative materials.
• Coordinate administrative tasks to support department and store operations.

Compliance & Record Management

• Ensure administrative activities comply with company policies and procedures.
• Maintain accurate records, files, and required documentation.
• Assist with audits and compliance reviews as needed.
• Follow all data privacy and confidentiality requirements.

Customer & Associate Service

• Provide professional and courteous service to associates, vendors, and customers.
• Assist with answering phone calls and directing inquiries appropriately.
• Support communication between store departments and leadership teams.
• Promote a positive and professional store environment.

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values

A copy of the full job description can be made available to you.