Back Office Administrative Assistant

Aertssen Logistics; Rincon (GA); On-site; USD 28,000 - 41,000; Full time

Job summary

Aertssen Logistics USA Inc. is seeking a Back Office Administrative Assistant to join our Rincon, GA team. The role focuses on shipments, paperwork, driver interactions, and invoicing support in a fast-paced logistics environment.

You will update systems, schedule appointments, and ensure compliance with company policies while maintaining accurate data across the Warehouse Management System (WMS). This is a full-time, on-site position with a 7:00 AM–3:30 PM ET schedule.

Qualifications

• At least 2 years of recent experience in an administrative or logistics role.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft 365 (Outlook, Word, Excel).
• Experience with a Warehouse Management System (WMS).
• A current, valid driver's license, with an insurable driving record.

Responsibilities

• Greets drivers and ensures they have the correct paperwork.
• Books shipment appointments at our warehouses.
• Helps arrange and follow up on truck transports.
• Logs in- and outbound shipments in the system and updates the planning.
• Updates machine status and other relevant data in the Warehouse Management System (WMS).
• Creates and logs work orders in the WMS.
• Coordinates with Client/Account Coordinators on work order urgency.
• Provides input to operations to enable accurate planning.
• Serves as the primary point of contact for questions on work orders and machine status.

Skills

Communication skills

Organizational skills

Time management

Microsoft 365 usage

Tools

Microsoft 365 (Outlook, Word, Excel)

Warehouse Management System (WMS)

Driver's license

Job description

Position:Back Office Administrative Assistant

Location:Rincon, GA

Remote Status:On-Site

Job Id:338

# of Openings:1

BACK OFFICE ADMINISTRATIVE ASSISTANT

At Aertssen Logistics USA Inc., we're paving the future of heavy machinery logistics with innovative solutions that push the boundaries of efficiency and reliability.

Based in the heart of America's Southeast logistics hub, we specialize in transporting, handling, final assembly, and managing construction, agriculture, and aerial lift equipment.

Longing for a steady career in heavy machinery logistics in the Savannah area? Join our team of experts and become part of an innovative journey, contributing to complex logistics projects with your passion and ambition.

Your next career opportunity is just a click away – Come grow with us!

Position: Back Office Administrative Assistant

Location: Rincon, GA

Job Type:Full-time, Nonexempt, 100% Onsite

Pay Rate:$25.00 per hour

Hours:M-F, 7:00 AM-3:30 PM Eastern Time

Position Summary

Aertssen is seeking a highly organized and detail-oriented Back OfficeAdministrative Assistant to join our growing team. The Back Office Administrative Assistant handles shipments, paperwork, and driver interactions. This position is responsible for updating systems, scheduling appointments, and assisting with invoicing. This role also ensures compliance with company policies and keeps operations running smoothly.

Responsibilities

Logistics Administration

• Greets drivers and ensures they have the correct paperwork.
• Books shipment appointments at our warehouses.
• Helps arrange and follow up on truck transports.
• Logs in- and outbound shipments in the system and updates the planning.

Operational Administration

• Updates machine status and other relevant data in the Warehouse Management System (WMS).
• Creates and logs work orders in the WMS.

Scheduling and Coordination

• Coordinates with Client/Account Coordinators on the urgency of work orders.
• Provides input to operations to enable accurate planning.
• Serves as the primary point of contact for questions on work orders and machine status.

All of this is carried out in accordance with our company's quality, environmental, and health policies.

Qualifications

• At least 2 years of recent experience in an administrative or logistics role is required.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Computer literacy with proficiency in Microsoft 365 (specifically Outlook, Word, Excel).
• Previous experience working within a Warehouse Management System (WMS).
• Attention to detail is required to ensure accurate data entry in the WMS.
• A current, valid driver's license, with an insurable driving record, is required.

At Aertssen, our motto is “People, Power, and Passion to Build On.” That’s the culture we are working toward. Today, we’re a high-output, operations-driven environment where decisions move quickly, and leadership is deeply engaged in the day-to-day business.

Why Join Us?

• Opportunity to make a real impact in a high-volume, startup-like environment.
• Be part of a diverse, international organization with a strong operational focus.
• Work alongside dedicated and hardworking team members who value collaboration and accountability.

Aertssen Logistics USA, Inc. is an equal-opportunity employer.

All candidates who receive a written offer must pass a drug test and a background check. Aertssen Logistics USA, Inc. has established an alternative dispute resolution program that includes binding arbitration to resolve legal disputes arising from the application or employment context.