Back-end Medical Office Staff

NakedMD; San Jose (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

NakedMD in San Jose, California is hiring an Aesthetic Coordinator to ensure operational excellence in the studio. This foundational role demands precision, reliability, and a compassionate presence in a fast-paced environment.

Key responsibilities include tray preparation, maintaining treatment rooms, and coordinating provider schedules to ensure smooth patient care. A genuine team-first attitude and strong organizational skills are essential. Experience in the aesthetics field is a plus, but willingness to learn is equally valued.

Qualifications

• Experience in aesthetics or medical settings is a plus.
• MA/CNA/LVN/Phlebotomist license is a plus, but not required.

Responsibilities

• Prep and verify all procedure trays with precision and consistency.
• Open and close the studio to standard every shift.
• Maintain treatment rooms and the back office to an impeccable standard.
• Coordinate provider breaks and lunches.
• Uphold every patient's dignity and right to exceptional care.

Skills

Organizational skills

Reliability

Compassion

Ability to handle fast-paced environments

Job description

Overview

Beauty, redefined. At NAKED MD, our approach is honest, intentional, and within reach — no fluff, no filters, just lavish experiences made accessible to anyone who desires them. Through a minimalistic, personalized approach, we're not just redefining wellness — we're rewriting what beauty means. Because when you look good, you feel good.

The Role

Think of the Aesthetic Coordinator as the air traffic controller of the studio. You don't run the patient experience from the front — you build the runway that makes it possible. Every provider who performs flawlessly, every tray set before it\'s needed, every break that runs on time — that\'s you. Invisible when it works. Irreplaceable when it doesn\'t.

We\'re looking for individuals ready to build a rewarding career in aesthetics — ones who lead with integrity, serve with heart, and never lose sight of the patient\'s well-being. This role is entirely operational, and that\'s exactly what makes it foundational.

We\'re hiring for full-time, so whether you\'re all in or looking for the perfect entry point into aesthetics, we want to hear from you.

Annual base salary range: 40k-60k (hourly role)

What You Will Do

• Prep and verify all procedure trays with precision and consistency — always ready before they\'re needed
• Open and close the studio to standard every shift, including full inventory counts
• Maintain treatment rooms and the back office to an identical, impeccable standard — room to room, shift to shift
• Keep the team aligned on daily goals, studio flow, and provider break schedules before the first patient arrives
• Coordinate provider breaks and lunches so the schedule never stalls
• Monitor and restock supplies proactively — anticipate before something runs out
• Maintain accurate patient documentation including charting, before & after photos, and treatment records
• Uphold every patient\'s dignity, individuality, and right to exceptional care
• Support the front desk and concierge experience as needed — checking patients in and out, rooming patients, and stepping in wherever the team needs you. Special projects may come your way too; flexibility is part of the role

What This Role Demands

• Precision — inventory counts, tray prep, and restocking are exact sciences here
• Anticipation — you\'re three steps ahead of the schedule at all times
• Ownership & Accountability — the state of the studio is a direct reflection of your standard, and you own it
• Reliability — every provider and every patient depends on you showing up ready
• Friday and Saturday availability — Mandatory

What You Bring

• A calm, kind presence in a fast-moving environment
• Strong organizational skills and the ability to juggle multiple priorities without dropping the ball (or the tray)
• Reliability, compassion, and a genuine team-first attitude
• Experience in aesthetics or medical settings is a plus — but a willingness to learn counts for a lot here
• MA/CNA/LVN/Phlebotomist license is a plus — not required