Back-end Medical Office Staff

NakedMD; Town of Texas (WI); On-site; USD 28,000 - 39,000; Full time

Job summary

NAKED MD is seeking a full-time Aesthetic Coordinator to act as the operations hub, ensuring flawless patient experiences and seamless studio workflow. You’ll manage trays, inventory, and back-office upkeep while supporting the front desk and provider schedule.

The role emphasizes reliability, integrity, and a patient-centered approach, with Friday and Saturday availability mandatory to support busy aesthetic appointments.

Qualifications

• Inventory counts, tray prep, and restocking exactness.
• You stay three steps ahead of the schedule.
• You own the state of the studio and setting a standard.
• Dependable presence on Fridays and Saturdays is required.
• Experience in aesthetics or medical settings is a plus.

Responsibilities

• Prepare and verify all procedure trays before use.
• Open and close the studio, including full inventory counts.
• Maintain treatment rooms and back office to a high standard.
• Keep the team aligned on daily goals and provider breaks.
• Coordinate provider breaks and lunches to keep the schedule flowing.
• Monitor and restock supplies proactively to avoid outages.
• Maintain patient documentation with charts, photos, and records.
• Uphold patient dignity and exceptional care at all times.
• Support front desk and concierge tasks as needed.

Skills

Precision

Anticipation

Ownership

Reliability

Friday-Saturday availability

Job description

Who We Are

Beauty, redefined. At NAKED MD, our approach is honest, intentional, and within reach — no fluff, no filters, just lavish experiences made accessible to anyone who desires them. Through a minimalistic, personalized approach, we’re not just redefining wellness — we’re rewriting what beauty means. Because when you look good, you feel good.

The Role

Think of the Aesthetic Coordinator as the air traffic controller of the studio. You don’t run the patient experience from the front — you build the runway that makes it possible. Every provider who performs flawlessly, every tray set before it’s needed, every break that runs on time — that’s you. Invisible when it works. Irreplaceable when it doesn’t.

We’re looking for individuals ready to build a rewarding career in aesthetics — ones who lead with integrity, serve with heart, and never lose sight of the patient’s well-being. This role is entirely operational, and that’s exactly what makes it foundational.

We’re hiring for full-time, so whether you’re all in or looking for the perfect entry point into aesthetics, we want to hear from you.

Annual base salary range: $20-$28/hour based on experience

What You’ll Do

• Prep and verify all procedure trays with precision and consistency — always ready before they’re needed
• Open and close the studio to standard every shift, including full inventory counts
• Maintain treatment rooms and the back office to an identical, impeccable standard — room to room, shift to shift
• Keep the team aligned on daily goals, studio flow, and provider break schedules before the first patient arrives
• Coordinate provider breaks and lunches so the schedule never stalls
• Monitor and restock supplies proactively — anticipate before something runs out
• Maintain accurate patient documentation including charting, before & after photos, and treatment records
• Uphold every patient’s dignity, individuality, and right to exceptional care
• Support the front desk and concierge experience as needed — checking patients in and out, rooming patients, and stepping in wherever the team needs you. Special projects may come your way too; flexibility is part of the role.

What This Role Demands

• Precision— inventory counts, tray prep, and restocking are exact sciences here
• Anticipation— you’re three steps ahead of the schedule at all times
• Ownership & Accountability— the state of the studio is a direct reflection of your standard, and you own it
• Reliability— every provider and every patient depends on you showing up ready
• Friday and Saturday availability— Mandatory

What You Bring

• A calm, kind presence in a fast-moving environment
• Strong organizational skills and the ability to juggle multiple priorities without dropping the ball (or the tray)
• Reliability, compassion, and a genuine team-first attitude
• Experience in aesthetics or medical settings is aplus— but a willingness to learn counts for a lot here
• MA/CNA/LVN/Phlebotomist license is aplus— not required