B2B Customer Service & Front Desk Coordinator

Lee Spring Company; New York (NY); On-site; USD 25,000 - 26,000; Full time

Job summary

Lee Spring Company, a Brooklyn-based manufacturer, seeks a full-time Administrative/Customer Service professional to manage orders, respond to inquiries, and support sales and production teams. You will handle quotations, monitor orders, and coordinate with internal departments while maintaining accurate records and delivering excellent service.

Proficiency with ERP/CRM and MS Office is beneficial. The role includes front-desk duties, greeting visitors, and assisting customers by phone and email

Qualifications

• 2-3 years of customer service experience in manufacturing, industrial, distribution, or B2B environment.
• Experience processing and tracking customer orders.
• Experience with customer quotations, pricing, purchase orders, or order status inquiries.
• Familiarity with manufacturing processes, production schedules, inventory, or lead times.
• Experience working with technical, industrial, mechanical, or engineered products.
• Previous front-desk or receptionist experience.
• Experience coordinating customer needs with Sales, Production, Engineering, Quality, or Shipping.
• Experience supporting a sales or customer service team.
• Experience with an ERP, CRM or order-management system.
• Experience working directly with customers by telephone and email.
• Strong verbal and written communication skills.
• Professional telephone presence and interpersonal skills.
• Excellent customer service and problem-solving abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational and follow-up skills.
• Proficiency with Microsoft Office, including Outlook and Excel.

Responsibilities

• Serve as a primary point of contact for business customers via telephone and email.
• Respond promptly and professionally to customer inquiries regarding products, pricing, availability, orders, lead times, and general information.
• Process, enter, and maintain customer orders accurately.
• Assist with preparing and following up on customer quotations.
• Monitor open orders and communicate order status, delays, and other updates to customers.
• Research and resolve customer concerns, order discrepancies, and service issues.
• Coordinate customer requests and requirements with Sales, Engineering, Production, Quality, Purchasing, Shipping, and other internal departments.
• Maintain accurate customer, order, and related information in company systems.
• Assist Sales Representatives and other team members with customer requests and administrative support.
• Develop and maintain positive, professional relationships with customers.
• Greeting and assist customers, visitors, vendors, and other guests.
• Maintain a professional and welcoming reception area.
• Respond to general inquiries and direct callers and visitors to the appropriate department or employee.
• Maintain confidentiality when handling customer, company, and employee information.
• Maintain organized records and documentation.
• Use Microsoft Office and company business systems to complete daily responsibilities.
• Prioritize multiple tasks while maintaining a high level of accuracy and customer service.
• Work collaboratively with employees across multiple departments.
• Perform other duties as assigned.

Skills

Customer service

Communication skills

Multitasking

Microsoft Office

Tools

ERP/CRM system

Order management system

Microsoft Excel

Job description

Lee Spring Company, a Brooklyn-based manufacturer, seeks a full-time Administrative/Customer Service professional to manage orders, respond to inquiries, and support sales and production teams. You will handle quotations, monitor orders, and coordinate with internal departments while maintaining accurate records and delivering excellent service.

Proficiency with ERP/CRM and MS Office is beneficial. The role includes front-desk duties, greeting visitors, and assisting customers by phone and email