AWM - Operations - Fund Services Public - Analyst

Spectraforce Technologies, Inc.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Spectraforce Technologies, Inc. in New York, NY seeks an entry-level Operations Analyst to support the Fund Services team in the launch and lifecycle management of alternative investment funds.

The role provides hands-on exposure to asset management operations, fund lifecycle activities, and interaction with internal groups and external service providers. A strong emphasis is placed on accuracy, timelines, and collaborative problem-solving.

Qualifications

• Strong organizational and time-management skills with close attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to follow documented procedures, ask questions, and escalate issues.

Responsibilities

• Provide day-to-day project coordination support for fund launches and related activities.
• Maintain project plans, launch checklists, trackers, and workflows under senior guidance.
• Schedule meetings, prepare agendas, and document notes and actions.
• Follow up with stakeholders on tasks and deadlines.
• Maintain records for fund launches, changes, restructurings, and terminations.
• Support data gathering for internal system setups and onboarding of providers.
• Assist in preparing status reports and presentation materials.
• Set up new funds in firm systems based on documentation and information.
• Validate data across trackers and supporting materials.
• Identify missing information or overdue deliverables and escalate as needed.
• Support ad hoc operational projects and process improvements.
• Develop foundational understanding of asset management operations and fund lifecycle.

Skills

Organizational skills

Written and verbal communication

Time management

Team collaboration

Attention to detail

Curiosity to learn

Tools

Internal workflow tools

Project trackers

Job description

Job Title: AWM - Operations - Fund Services Public - Analyst

Work location: New York, NY 10282

Contract Duration: 2 months



Role Overview

The Fund Services team supports the setup, launch, and ongoing lifecycle management of Alternative investment funds. The team works with internal business groups and external service providers to help ensure fund launch & life cycle activities are completed accurately, efficiently, and timely.

The candidate will provide analytical and project management coordination for launch of funds and fund lifecycle events, working alongside experienced team members. This role is suited to an early-career candidate seeking practical exposure to asset management operations, investment products, and the fund lifecycle.



Key Responsibilities

• Provide day-to-day project coordination support for new fund launches and other fund-related activities.


• Maintain project plans, launch checklists, trackers, and internal workflow tools under the direction of senior team members.


• Schedule working-group meetings, organize materials, prepare draft agendas, and document meeting notes and action items.


• Follow up with internal stakeholders on assigned tasks, required information, and upcoming deadlines.


• Maintain accurate records for fund launches, fund changes, restructurings, and terminations.


• Assist with collecting and organizing information required for internal system setup and external service-provider onboarding.


• Support the preparation of status reports, management updates, presentation materials, and working-group documentation.


• Set up new funds in firm's systems based on fund documentation and internal information.


• Perform basic data validation to confirm that information is complete and accurately reflected across trackers and supporting materials.


• Identify missing information, overdue deliverables, or potential process issues and escalate them to the appropriately.


• Support ad hoc operational projects and process-improvement initiatives.


• Develop a foundational understanding of asset management operations, investment funds, and end-to-end fund lifecycle activities.

Basic Qualifications

• Strong organizational and time-management skills, with close attention to detail.


• Clear written and verbal communication skills.


• Ability to manage multiple assigned tasks and meet established deadlines.


• Ability to follow documented procedures, ask questions, and escalate issues appropriately.


• Comfort working collaboratively in a team-oriented and fast-paced environment.


• Professional, dependable, and able to handle business information appropriately.


• Genuine interest in learning about investment products, fund operations, and asset management.


• Familiarity & experience in asset management & program management (preferred).

Skills and Attributes

• Attention to detail


• Curiosity and willingness to learn


• Strong follow-through


• Professional communication


• Effective teamwork


• Ability to prioritize assigned work


• Comfort asking questions


• Dependable and control-minded approach