AWI Operations and Engagement Coordinator

Paul-Smith; Paul Smiths (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

AWI, the Adirondack Watershed Institute, is seeking an Operations and Engagement Coordinator in Paul Smiths, NY to provide administrative, operational, and communications support for day-to-day operations and outreach efforts.

The role focuses on maintaining systems, coordinating communications, events, and publications, and assisting with fundraising, grant reporting, and program updates to advance AWI’s mission. Evening or weekend availability may be required for events.

Qualifications

• Associate’s degree or equivalent coursework in communications, marketing, public relations, business administration, environmental studies, or a related field; or equivalent combination of education and experience.
• One to three years of experience in administrative support, communications, marketing, office management, grant writing, fundraising, and/or related work.
• Strong computer proficiency, including Microsoft Office Suite, Google Workspace, and Dropbox.
• Experience managing social media platforms and creating digital communications content.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Track and maintain organization-wide performance metrics, data, reporting systems, and administrative records.
• Manage organizational contact databases, mailing lists, donor records, and general correspondence.
• Establish and maintain grant writing, fundraising, and reporting calendars, assisting with grant proposals and serving as a liaison to the college’s grant office.
• Coordinate office operations, including purchasing, inventory management, vendor and facility relationships, filing systems, and administrative procedures.
• Coordinate scheduling and logistics for internal and external meetings, events, workshops, and organizational activities, including calendars, materials, registrations, and follow-up communications.
• Assist with development and implementation of AWI's communications plans, calendars, and outreach strategies.
• Create, schedule, and manage content across social media, email marketing, newsletters, websites, blogs, and other communications platforms.
• Draft, edit, format, and design reports, publications, presentations, newsletters, promotional materials, and other organizational communications.
• Maintain and update website content, digital resources, and communications materials to ensure accuracy and consistency.
• Represent AWI as needed at campus, community, and other public-facing events including staffing information tables.
• Coordinate and organize AWI’s collection of program updates, stories, photos, and impact metrics to support communications, fundraising, grant reporting, annual reporting, and other organizational reporting needs.
• Provide administrative and operational support to AWI leadership and staff, including project coordination and special initiatives.
• Perform other duties as assigned by the Executive Director.

Skills

Administrative coordination

Social media management

Written and verbal communication

Team collaboration

Education

Associate’s degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

Dropbox

Website CMS

Email marketing software

Job description

AWI Operations and Engagement Coordinator

Position: Operations and Engagement Coordinator
Status: Regular, Full-time, Exempt
Department: Adirondack Watershed Institute (AWI)
Reports to: Executive Director

Description:
The Operations and Engagement Coordinator provides administrative, operational, and
communications support to the Adirondack Watershed Institute (AWI). This position helps
ensure efficient day-to-day operations while supporting organizational communications,
outreach, and engagement efforts. The role is responsible for maintaining organizational systems
and records, coordinating communications and development efforts, coordinating internal and
external events, and assisting with the production of publications, reports, digital content, and
marketing materials that advance AWI’s mission.

Duties & Responsibilities

• Track and maintain organization-wide performance metrics, data, reporting systems, and administrative records.
• Manage organizational contact databases, mailing lists, donor records, and general correspondence.
• Establish and maintain grant writing, fundraising, and reporting calendars, assisting with grant proposals and serving as a liaison to the college’s grant office.
• Coordinate office operations, including purchasing, inventory management, vendor and facility relationships, filing systems, and administrative procedures.
• Coordinate scheduling and logistics for internal and external meetings, events, workshops, and organizational activities, including calendars, materials, registrations, and follow-up communications.
• Assist with development and implementation of AWI's communications plans, calendars, and outreach strategies.
• Create, schedule, and manage content across social media, email marketing, newsletters, websites, blogs, and other communications platforms.
• Draft, edit, format, and design reports, publications, presentations, newsletters, promotional materials, and other organizational communications.
• Maintain and update website content, digital resources, and communications materials to ensure accuracy and consistency.
• Represent AWI as needed at campus, community, and other public-facing events including staffing information tables.
• Coordinate and organize AWI’s collection of program updates, stories, photos, and impact metrics to support communications, fundraising, grant reporting, annual reporting, and other organizational reporting needs.
• Provide administrative and operational support to AWI leadership and staff, including project coordination and special initiatives.
• Perform other duties as assigned by the Executive Director.

Qualifications

• Associate’s degree or equivalent coursework in communications, marketing, public relations, business administration, environmental studies, or a related field; or equivalent combination of education and experience.
• One to three years of experience in administrative support, communications, marketing, office management, grant writing, fundraising, and/or related work.
• Strong computer proficiency, including Microsoft Office Suite, Google Workspace, and Dropbox.
• Experience managing social media platforms and creating digital communications content.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively in a team environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work with a broad range of diverse individuals and groups to form a safe, welcoming, and inclusive team and community.
• Occasional evening or weekend work may be required for events or special projects.

Preferred

• Bachelor’s degree in communications, marketing, public relations, business administration, environmental science, or a related field.
• Experience with graphic design platforms.
• Experience with website content management systems.
• Experience with email marketing software.
• Familiarity with nonprofit and environmental organizations.
• Experience with database management.
• Experience with fundraising activities, including grant writing and reporting.

Physical Requirements

Environmental Conditions

• Work is consistently performed in an indoor office setting with normal temperature
• ranges for the season.
• Traditional noise of a busy office setting can be expected.
• Working spaces may be crowded based on traffic and space configuration.

Lifting and Carrying

• Ability to regularly lift up to10 lbs.
• Frequent lifting and carrying of light to moderate office equipment (laptop or meeting
• materials) weight items.

Mobility

• Prolonged sitting majority of the workday to complete responsibilities.
• Ability to bend, stoop, and kneel to pick up items as necessary.
• Ability to travel throughout campus to engage in meetings and/or presentations.

Dexterity and Hand-Eye Coordination

• Manual dexterity for handling small office-related objects.
• Fine motor skills for work performed on laptop.

Sensory Requirements

• Good vision, including color vision if required, with corrective lenses as necessary.
• Good hearing with assistive devices as necessary.

Paul Smith’s College is an equal opportunity employer. Position descriptions are created that focus on essential functions, using inclusive language, and avoid unnecessary or discriminatory requirements.