Impactful Environmental Ops & Engagement Coordinator

Paul Smith's College; Paul Smiths (NY); On-site; USD 57,000 - 70,000; Full time

Job summary

Paul Smith’s College is seeking an Operations and Engagement Coordinator to provide administrative, operational, and communications support to the Adirondack Watershed Institute (AWI). The role ensures efficient day-to-day operations while advancing AWI’s mission through outreach, publications, and marketing materials.

The position requires coordinating internal/external events, maintaining records, and supporting grant reporting.

Qualifications

• Associate’s degree or equivalent coursework in communications, marketing, public relations, business administration, environmental studies, or a related field; or equivalent combination of education and experience.
• One to three years of experience in administrative support, communications, marketing, office management, grant writing, fundraising, and/or related work.
• Strong computer proficiency, including Microsoft Office Suite, Google Workspace, and Dropbox.
• Experience managing social media platforms and creating digital communications content.
• Strong written, verbal, organizational, and interpersonal communication skills.

Responsibilities

• Track and maintain organization-wide performance metrics, data, reporting systems, and administrative records.
• Manage organizational contact databases, mailing lists, donor records, and general correspondence.
• Establish and maintain grant writing, fundraising, and reporting calendars, assisting with grant proposals and serving as a liaison to the college’s grant office.
• Coordinate office operations, including purchasing, inventory management, vendor and facility relationships, filing systems, and administrative procedures.
• Coordinate scheduling and logistics for internal and external meetings, events, workshops, and organizational activities, including calendars, materials, registrations, and follow-up communications.
• Assist with development and implementation of AWI's communications plans, calendars, and outreach strategies.
• Create, schedule, and manage content across social media, email marketing, newsletters, websites, blogs, and other communications platforms.
• Draft, edit, format, and design reports, publications, presentations, newsletters, promotional materials, and other organizational communications.

Skills

Administrative support

Communications

Team collaboration

Attention to detail

Project coordination

Education

Associate’s degree or equivalent coursework

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Google Workspace

Dropbox

Social media platforms

Website CMS

Email marketing software

Graphic design platforms

Job description

Paul Smith’s College is seeking an Operations and Engagement Coordinator to provide administrative, operational, and communications support to the Adirondack Watershed Institute (AWI). The role ensures efficient day-to-day operations while advancing AWI’s mission through outreach, publications, and marketing materials.

The position requires coordinating internal/external events, maintaining records, and supporting grant reporting.