Awards Program Operations Specialist

Aquent; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Aquent Talent seeks an experienced program coordinator to support a high-profile partner awards program. You will manage end-to-end event operations, asset quality checks, and cross-team collaboration for seamless execution.

You will coordinate travel, speaker scheduling, and release form workflows, ensuring accurate assets and timely delivery across 40+ finalist entries. Strong written communication is essential and you will interface with legal, travel, and creative teams.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business Administration, Event Management, or equivalent professional experience.
• 2–4 years of experience in program/project coordination, event operations, or marketing operations.
• Ability to manage 40+ concurrent workstreams, track KPIs, and meet tight deadlines with minimal oversight.
• Experience with secure cloud storage, collaboration platforms, mass communication tools, and content management systems.
• Ability to manage travel logistics, speaker scheduling, and release form workflows.
• Precision in quality-checking assets (logos, badges, collateral), verifying spelling, and ensuring correct partner/category pairing.
• Strong written communication for mass communication execution, formatting, RSVP tracking, and stakeholder correspondence.

Responsibilities

• Support the end-to-end execution of a high-profile partner awards program, ensuring operational excellence across asset management, vendor coordination, and event logistics.
• Quality-check and package finalist/winner assets (logos, badges, collateral), ensuring correct partner/category pairing and accurate spelling across all deliverables.
• Create and distribute asset packages via secure cloud storage and collaboration platforms for vendors and internal partner teams.
• Coordinate travel logistics for industry jurors with the travel team, including speaker scheduling and release form management.
• Organize and track client release forms and key performance indicators for 40+ finalist entries; submit bulk approval requests for internal systems.
• Manage platform implementation updates in lead-up to key program milestones.
• Execute mass communication and manual formatting, including response tracking and RSVP reminders for the award ceremony.
• Compile and package non-finalist feedback for upload to the content management platform, maintaining a closed-loop communication process.
• Work effectively across organizational boundaries—partnering with travel, legal, creative, and partner-facing teams to define, manage, and prioritize deliverables on tight timelines.

Skills

Program coordination

Event operations

Marketing operations

Project management

Quality checking assets

Travel logistics

Stakeholder communication

Timeline management

Multitasking

Education

Bachelor’s degree

Tools

CMS

Cloud storage

Collaboration platforms

Mass emailing tools

Travel logistics tools

Job description

Aquent Talent seeks an experienced program coordinator to support a high-profile partner awards program. You will manage end-to-end event operations, asset quality checks, and cross-team collaboration for seamless execution.

You will coordinate travel, speaker scheduling, and release form workflows, ensuring accurate assets and timely delivery across 40+ finalist entries. Strong written communication is essential and you will interface with legal, travel, and creative teams.