AVP, Security Crisis Management

Jobtailor; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor is seeking an experienced administrative professional to support the Chief Security Officer Organization and related teams. You will manage calendars, coordinate complex travel, prepare documents, and assist with executive protection, crisis management, and facilities operations.

This role requires 6+ years in project management/administration, strong Microsoft Office skills, a proven ability to handle confidential information, and travel as needed.

Qualifications

• 6+ years in a project manager/administrator role, specifically supporting corporate security and facilities operations.
• 3+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook.
• Ability and flexibility to travel for business as required.
• Exceptional organizational, interpersonal, communication and computer skills.
• Ability to discreetly handle confidential information.
• High level of integrity, confidentiality and self-confidence.
• Detail-oriented with excellent communication and interpersonal skills.
• Strong organizational and problem-solving skills with ability to multitask.
• Initiative and ability to work independently and as part of a team.
• Ability to work in a fast-paced, high-stress environment while maintaining confidentiality.

Responsibilities

• Provide administrative support services to the Chief Security Officer Organization and related teams.
• Interact with SCM senior leadership and outside advisors.
• Plan and create meetings and manage busy calendars.
• Provide logistics and planning support for the Executive Protection Team.
• Arrange complex travel plans and reconcile T&E and Purchase Card reports.
• Book online flight reservations and coordinate travel and meeting logistics.
• Use company software including Microsoft Office, Coupa, and Concur.
• Process invoices and ensure timely vendor payments.
• Coordinate activities, meetings, and events with outside parties.
• Design and create presentation and proposal packages with graphical content.
• Ensure documents are posted accurately and timely for meetings and calls.
• Develop detailed project requirements and guide internal cross-functional teams.
• Create and maintain project documentation in knowledge repositories.
• Provide administrative support for weekly project and stakeholder calls.
• Attend staff and team meetings.
• Manage sourcing and purchase order processing.
• Assist Facilities Management with supplier management.
• Support Synchrony’s Fleet Management program.
• Perform other duties and special projects as assigned.

Skills

Project Management

Logistics Coordination

Invoice Processing

Travel Arrangement

Document Management

Presentation Design

Calendar Management

Data Entry

Event Planning

Education

High school diploma or equivalent

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Coupa

Concur

Job description

• Provide administrative support services to the Chief Security Officer Organization and related Physical Security, Executive Protection, Crisis Management, Security and Fraud Investigations, and Facilities teams
• Interact with SCM senior leadership, multifunction employees, and outside advisors
• Plan and create meetings and manage busy, complex calendars
• Provide logistics and planning support for the Executive Protection Team
• Arrange complex travel plans and events and prepare or reconcile T&E and Purchase Card reports
• Book online flight reservations and coordinate travel and meeting logistics
• Use company software programs, including Microsoft Office, Coupa, and Concur
• Process invoices and ensure timely vendor payments
• Coordinate activities, meetings, and on-site and off-site events with outside parties
• Design and create presentation and proposal packages with graphical content
• Ensure documents are posted accurately and timely for meetings and conference calls
• Develop detailed project requirements and guide internal cross-functional teams
• Create and maintain project documentation in knowledge repositories related to partner technology integration, products, and processes
• Provide administrative support for weekly project and stakeholder calls
• Attend staff and team meetings
• Manage sourcing and purchase order processing
• Assist Facilities Management with supplier management
• Support Synchrony’s Fleet Management program
• Perform other duties and special projects as assigned

Requirements

• 6+ years in a project manager/administrator role, specifically supporting corporate security and facilities operations
• 3+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook
• Ability and flexibility to travel for business as required
• Exceptional organizational, interpersonal, communication and computer skills
• Ability to discreetly handle confidential information
• High level of integrity, confidentiality and self-confidence
• Detail-oriented with excellent communication and interpersonal skills
• Strong organizational and problem-solving skills with ability to multitask
• Initiative and ability to work independently and as part of a team
• Ability to work in a fast-paced, high-stress environment while maintaining confidentiality
• Must be 18 years or older
• High school diploma or equivalent
• Must be willing to take a drug test, submit to a background investigation and submit fingerprints
• Must satisfy Section 19 of the Federal Deposit Insurance Act
• Legal authorization to work in the U.S. required
• Employer will not sponsor employment visas

Core Competencies

Demonstrates expertise in project management and administrative support within corporate security and facilities operations, with strong capabilities in logistics, communication, and confidentiality. Proficient in managing complex calendars, travel arrangements, and project documentation while ensuring high levels of integrity and attention to detail.

Highest-signal resume keywords

• Project Management
• Microsoft Office Suite
• Logistics Coordination
• Confidential Information Handling
• Interpersonal Communication

ATS Optimization Keywords

Hard Skills

• Project Management
• Logistics Coordination
• Invoice Processing
• Travel Arrangement
• Document Management
• Presentation Design
• Purchase Order Processing
• Event Planning
• Calendar Management
• Data Entry

Soft Skills

• Organizational Skills
• Problem-Solving Skills
• Interpersonal Skills
• Communication Skills
• Detail-Oriented

Industry Keywords

• Corporate Security
• Facilities Operations
• Executive Protection
• Crisis Management
• Fraud Investigations

Tools & Technologies

• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Coupa
• Concur