AVP, Admin & Records Ops (Hybrid) - $150k

Madison-Davis, LLC; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Job summary

Madison-Davis, LLC seeks an organized AVP to support fixed asset tracking, office operations, records management, and compliance in a banking environment. The role requires detail orientation and the ability to manage multiple responsibilities while maintaining accurate records per policy.

The candidate will assist with budgeting and inventory, coordinate vehicle services and events, and maintain archives with secure, compliant practices.

Qualifications

• Fixed asset budgeting and inventory tracking
• Records management and archival processes
• Compliance with internal procedures and regulatory requirements

Responsibilities

• Assist with fixed asset budgeting, inventory tracking, recordkeeping, and annual inventory reporting.
• Coordinate corporate vehicle services, employee support, business visits, events, and meeting room scheduling.
• Maintain physical and electronic archives, centralized file storage, and offsite document requests.
• Ensure records are accurate, accessible, and retained or disposed of according to established policies.
• Monitor data quality, update departmental records, and maintain retention schedules.
• Provide records management updates and support compliance with internal procedures and regulatory requirements.
• Complete additional administrative tasks and projects as assigned.

Job description

Madison-Davis, LLC seeks an organized AVP to support fixed asset tracking, office operations, records management, and compliance in a banking environment. The role requires detail orientation and the ability to manage multiple responsibilities while maintaining accurate records per policy.

The candidate will assist with budgeting and inventory, coordinate vehicle services and events, and maintain archives with secure, compliant practices.