Aviation | Trip Support Advisor

World Kinect; Oregon; Hybrid; USD 55,000 - 85,000; Full time

Job summary

World Fuel is seeking a dedicated Aviation | Trip Support Advisor to coordinate international flight operations from planning to completion. This remote role supports a global client base, ensuring flights operate safely, efficiently, and seamlessly across the globe.

You will manage trip planning, permits, ground handling, and communications across teams, delivering proactive customer support and quality control. A strong aviation background and excellent communication are essential.

Qualifications

• 2+ years of experience in aviation operations, trip support, dispatch, scheduling, flight planning, or related aviation environments.
• Exceptional customer service and relationship management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Ability and willingness to work rotating shifts, including nights, weekends, and holidays.

Responsibilities

• Serve as the primary point of contact for assigned flight departments and operators, supporting missions from planning through completion.
• Coordinate and arrange: international overflight and landing permits, airport slots and PPRs, ground handling, crew accommodations, transport, and CANPASS submissions.
• Provide proactive communication and timely updates throughout all mission phases.
• Manage and monitor trips to ensure accuracy and operational readiness; create trip records and cost estimates.

Skills

Aviation operations

Customer service

Communication

Education

Bachelor's degree in Aviation/Business or related field

Tools

Microsoft Office

Job description

At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Aviation | Trip Support Advisor

Support Global Aviation Missions Around the Clock

Location

Webster, TX (Remote)

Schedule

Rotating shifts including days, nights, weekends, and holidays

At World Fuel, we support some of the most complex flight operations in the world. As a Trip Support Advisor you will be the operational quarterback behind international business aviation missions, coordinating every detail needed to ensure flights operate safely, efficiently, and seamlessly across the globe.

This role is ideal for aviation professionals who thrive in a fast-paced environment, enjoy solving operational challenges, and are passionate about delivering exceptional customer service.

What You'll Do

Manage Global Flight Operations

Serve as the primary point of contact for assigned flight departments and operators, supporting missions from planning through completion.

Coordinate and arrange

• International overflight and landing permits
• Airport slots and PPRs
• Ground handling services
• Crew accommodations
• Ground transportation
• Customs and immigration requirements
• Border overflight exemptions and CANPASS submissions
• Flight following and trip monitoring

Deliver Exceptional Customer Support

Build and maintain strong relationships with assigned customers.

Act as a trusted advisor for trip planning and operational support.

Provide proactive communication and timely updates throughout all phases of the mission.

Resolve customer issues quickly and professionally while maintaining a high level of service.

Trip Planning & Quality Control

• Manage and monitor assigned trips to ensure accuracy and operational readiness.
• Create and maintain trip records and cost estimates.
• Perform quality assurance reviews of all trip arrangements.
• Ensure trips remain updated based on evolving client requirements.

Support Mission-Critical Operations

Participate in the operations communication rotation, managing incoming calls, emails, and operational messages.

Assist with after-hours fuel requests and operational support as needed.

Collaborate with flight planning, weather, permits, fuel, and support services teams to ensure successful mission execution.

Support 24/7 operational coverage through rotating shifts.

Contribute to Operational Excellence

• Identify opportunities to improve processes and enhance customer service.
• Share industry knowledge and best practices with colleagues.
• Act as a team player, assisting other operational departments when required.
• Support business growth by promoting World Fuel's Trip Support products and services.

What We're Looking For

Required Qualifications

• 2+ years of experience in aviation operations, trip support, dispatch, scheduling, flight planning, or related aviation environments
• Exceptional customer service and relationship management skills
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Excellent verbal and written communication skills
• Strong problem-solving and decision-making abilities
• Ability to remain calm and professional in high-pressure situations
• Proficiency in Microsoft Office applications
• Ability to work independently with minimal supervision
• Ability and willingness to work rotating shifts, including nights, weekends, and holidays

Preferred Qualifications

• Bachelor's degree in Aviation, Business, or a related field
• Experience supporting international flight operations
• Prior experience in business aviation, trip support, dispatch, or flight operations
• Knowledge of aviation regulations, permits, ground handling, and international operating requirements
• FAA Dispatcher Certificate or similar aviation qualifications are a plus

What Makes You Successful

• Customer-focused and service-driven
• Organized and detail-oriented
• Calm under pressure
• Comfortable managing multiple missions simultaneously
• Confident communicating with pilots, flight departments, vendors, and internal teams
• Passionate about aviation and operational excellence

Why Join World Fuel?

• Support global business aviation missions every day
• Work alongside experienced aviation professionals
• Gain exposure to international flight operations and trip planning
• Join a collaborative team that values customer service and operational excellence
• Build a long-term career with a global leader in aviation and energy solutions

Ready to help customers navigate the world?

World Fuel is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.World Fuel Services, Inc.