Aviation Supply Chain & Operations Coordinator

JC Aviation Solutions; Miami (FL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health insurance contribution

Performance-based bonus

Job summary

JC Aviation Solutions in Miami, FL, seeks an Aviation Supply Chain & Operations Coordinator to support aircraft parts procurement and logistics. You will manage purchase orders, track shipments, verify parts, and maintain documentation, while coordinating with vendors and logistics partners.

The role requires local residency in Miami, bilingual English/Spanish, and 1+ year of relevant experience. Typical schedule is on-site, with compensation based on aviation experience.

Qualifications

• Local to the Miami area (residency within commuting distance)
• 1+ year of experience in operations, logistics, shipping/receiving, purchasing or related roles
• Strong organization and attention to detail, ability to manage multiple follow-ups
• Proficient with email, spreadsheets and cloud-based systems
• Legal to work in the United States
• Excellent communication skills (written and verbal)

Responsibilities

• Create, update and maintain purchase orders and order records
• Track open orders from purchase through delivery
• Monitor supplier shipping dates and follow up on outstanding orders
• Maintain accurate tracking information and order status
• Communicate with vendors regarding order status and discrepancies
• Escalate delayed or at-risk orders and maintain organized records
• Assist with invoice reconciliation and routine reporting
• Receive incoming aircraft parts and verify against POs and packing slips
• Document receipts and maintain proper storage and traceability
• Coordinate with freight forwarders and logistics partners
• Support inventory counts and data-entry into systems
• Help document and improve internal procedures and workflows

Skills

Bilingual English/Spanish

Strong organizational skills

Attention to detail

Independent worker

Effective communicator

Education

High school diploma or equivalent

Tools

Microsoft Excel

Google Sheets

ERP or inventory system

Job description

WE ARE ONLY CONSIDERING LOCAL CANDIDATES IN MIAMI AND THAT ARE BILINGUAL ENGLISH/SPANISH. PLEASE DO NOT APPLY IF YOU DO NOT MEET THESE 2 REQUIREMENTS.

About The Role

JC Aviation Solutions is seeking a highly organized, dependable and detail-oriented Aviation Supply Chain & Operations Coordinator to support our aircraft parts procurement and logistics operation in Miami, Florida.

This position sits at the center of our day-to-day operations. The Coordinator will support the movement of aircraft parts from purchase order through receiving and shipment, maintaining accurate records, following up on open orders, coordinating with vendors and logistics partners, and ensuring that parts and supporting documentation are properly received, recorded and organized.

This is an ideal role for someone who enjoys structured, detail-oriented work, takes ownership of follow-ups, and is comfortable working independently.

Key Responsibilities

Order & Supply Chain Coordination

• Create, update and maintain purchase order and order records
• Track open orders from purchase through delivery
• Monitor supplier shipping dates and follow up on outstanding orders
• Maintain accurate tracking information and order status
• Communicate professionally with vendors regarding order status, documentation and discrepancies
• Escalate delayed, incomplete or at-risk orders
• Maintain organized digital records of orders, shipments and vendor communications
• Assist with invoice and purchase-order reconciliation
• Prepare routine open-order and shipment-status reports

Aircraft Parts Receiving

• Receive incoming aircraft parts, components and packages
• Inspect external packaging for visible damage or discrepancies
• Verify shipments against purchase orders and packing slips
• Verify part numbers, serial numbers, quantities and condition
• Photograph incoming packages, components, labels and supporting documentation
• Record receipts accurately in company systems
• Identify and elevate missing documentation, damaged shipments or discrepancies
• Maintain a clean, secure and organized receiving and storage area

Documentation & Logistics

• Maintain receiving and traceability documentation
• Organize Certificates of Conformance, FAA 8130-3 forms and other supporting documentation when applicable
• Coordinate with freight forwarders, carriers and logistics partners
• Track outbound shipments through delivery
• Maintain shipment and inventory records
• Assist with preparation and organization of export/shipping documentation
• Ensure records are complete and easily traceable

Operations Support

• Maintain vendor contact and account information
• Assist with inventory counts and reconciliation
• Create and maintain spreadsheets, reports and operational records
• Help document and improve internal procedures and workflows
• Support additional operational and administrative projects as the company grows

QUALIFICATIONS:

• MUST BE local to the Miami area
• High school diploma or equivalent
• 1+ year of experience in operations, logistics, shipping/receiving, purchasing, inventory, supply chain, data entry or a similar role
• Strong organizational skills and exceptional attention to detail
• Comfortable working independently and managing multiple open follow-ups
• Strong computer skills, including email, spreadsheets and cloud-based systems
• Working knowledge of Microsoft Excel or Google Sheets
• Professional written and verbal communication
• Ability to follow established procedures and recognize when an issue should be escalated
• Legally authorized to work in the United States

Preferred Qualifications

• Aviation, aerospace, MRO or aircraft-parts experience
• Familiarity with purchase orders, packing slips, invoices and inventory systems
• Familiarity with aircraft part numbers, serial numbers and traceability
• Experience with FAA 8130-3, Certificates of Conformance or aviation documentation
• ERP or inventory-management system experience
• Interest in growing within aviation procurement, logistics and supply-chain operations

Schedule and Location

Monday–Friday | 9:00 AM–5:00 PM

Compensation

$22–$25/hour, depending on experience, with flexibility for candidates with direct aviation supply-chain or aircraft-parts experience.

• Paid time off
• Paid holidays
• Health insurance contribution
• Performance-based bonus opportunity

LOCAL CANDIDATES ONLY: This is a 100% on-site position in Miami, FL. Candidates must currently reside within commuting distance. Relocation assistance is not available.